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USAS Coding Instructions

D53 Titles Profile

Centrally defined. The Titles Profile (D53) stores data, grouped by table ID, that is used internally in USAS for verification, titles, descriptions and system processing.

 TEXAS  SD53           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                        TITLES PROFILE                            PROD 
                                                                                
 ACTION:      (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                     
                                                                                
               TABLE ID:                                                        
                                                                                
                    KEY:                                                        
                                                                                
                  TITLE:                                                        
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                        STATUS CODE:            
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                                
                                                                                
 F1-HELP   F3-END   F4-INTERRUPT   F6-PROCESS
 

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record
R Recall

*Note: Record must be recalled before this action can be performed.

TABLE ID (Control key – Required)
Enter the table identification value (up to four characters).

ACFR Agency Cash Flow Reporting Web application access
ACOC Appropriation Control Officer (ACO) Costing Estimate Web application access
ACOL Appropriation Control Officer (ACO) codes and names
AFRG Annual financial report generated transaction code object edit override
APTY Appropriation type
BCAT Bond category
BOND Bond Reporting System Web application access
BSOR Batch Type / Sort Sequence
BTYP Bond type
CAFR Comprehensive Annual Financial Report (CAFR) general ledger accounts
CASS Capital Asset Notes Submission System Web application access
CBFN Cash basis function
CCFS CAFR cash flow statement
CDAY Grace period for TINS vendor number setup for SSN- or ITIN-based numbers
CFEC Cash flow expenditure codes
CFRC Cash flow revenue codes
CNRC CAFR Note Reporting Certification
CTIN Temporary extension for submission of SSN-/ITIN-based TINs
D23 Controls which user classes can change the Appropriated Fund, GAAP Fund and GAAP Fund Type fields on the D23 profile
DAYS Limitation on future payment dates for Document Type 5 (Payroll) and Document Type 7 (Annuitant Payroll)
DTAC “ADD” “CHG” “DEL” document table action codes
EXCT Expenditure category
FDGP State fund group
FSSC Schedule of Expenditures of Federal Awards (Federal Schedule) Web application access
GPOB Gross pay objects
GRSC General Revenue Reconciliation Web application access
HOTC Comptroller Object Codes/City Tax Codes combinations for the quarterly Hotel Occupancy Tax Refund sweep process
ICRC Interest control reason codes
INVS Deposit and Investment Note Submission System Web application Web application access
IRSX IRS transmittal control codes
IVST Investment type
LBBF Legislative Budget Board function
LNSS Lease Note Submission System Web application access
LTLN Long-Term Liability Note Web application access
MOAC Manual of Accounts Web application access (Comptroller use only)
NCTY National Association of College and University Business Officers (NACUBO) category type
PAYR Payroll batch type
PCAT Program category
PCCT Purchase category codes
PCC2 Purchase category codes (document type 2)
PCSH Petty Cash Certification Web application access
PPAC Payment issue codes
PPCR Payment cancellation reason codes
PPØ1 Warrant write indicators (WWI)
PPØ2 Valid document type/WWI combinations
PPØ3 Pay in full document types
PPØ4 Comptroller objects overriding vendor holds (except for child support – see PP1Ø)
PPØ5 Miscellaneous claims agency
PPØ7 Default payment distribution type for system generated payments to the 401K administrator
PPØ8 Judgment/settlement comptroller objects
PPØ9 Miscellaneous claims comptroller objects
PP1Ø Comptroller objects overriding child support holds
PP2Ø Interfund borrowing generated payback transaction codes
PP7Ø Payment sort categories
PYØ1 Bimonthly payroll transaction codes
PYØ2 Monthly payroll transaction codes
PYØ3 Other payroll transaction codes
RCAT Receipt category
REFD Transaction codes requiring reference document
RNSS Restatement Note Submission System Web application access
RTI Interagency payment generated transaction codes
RTI2 Additional interagency payment generated transaction codes
RTYP Receipt type
RXCT Revenue category
SCFN Cash basis source function – revenues
SHFD Shared fund by appropriation year for ERS appropriations
SIRS State Internet Reporting System
SPTR State Pass-Through Reporting Web application access
TORT Tort batch types
TRTY Transfer types
VCOG Object groups for comptroller objects
VPDT Vendor/payee payment distribution types
VSUM Agency payee numbers for hotel tax refunds
XPSR Cash basis source function – expenditures
1099 1099 vendor/payee

KEY (Required)
Enter the key (up to 20 characters). The key varies based on how the table ID is used.

TITLE (Required to add new record)
Enter the title (up to 40 characters) that describes the KEY value.

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

Note: The transaction’s payment due date (PMT DUE DATE) must fall between the addenda type effective start and end dates.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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