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USAS Coding Instructions

D51 Error Code Profile

Centrally defined. The Error Code Profile (D51) screen contains title information for USAS error codes. A detailed explanation of the individual error codes can be found using the online error code help. To access the online error code help, enter the error code in the KEYWORD field on the News/Help Table (90) screen.

 LINK TO:                      ERROR CODE PROFILE                          PROD 
 ACTION:       (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                    
      ERROR CODE:                 ERROR MESSAGE:                                
                                 F=FATAL FUND CONTROL,  K=NONFATAL FUND CTL,    
                                 B=BATCH LEVEL,         J=DEFAULT USED,         
                                 C=CORRECTION ERROR,    R=REJECT FROM SYSTEM    
         ACTION CODE:                                                           
 RESPONSIBILITY CODE:                                                           
                                                         STATUS CODE:           
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:           

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record
R Recall

*Note: Record must be recalled before this action can be performed.

ERROR CODE (Control key – Required)
Enter the three- or four-character error code. The first character must be alphabetic and the remaining characters may be alphanumeric.

ERROR MESSAGE (Required to add new record)
Enter the error message (up to 20 characters).

ERROR SEV IND (Required to add new record)
Enter the one-character error severity indicator.

  Blank – Other
B Batch level
C Correction error
E Fatal element error
F Fatal fund control
J Default used
K Non-fatal fund control
R Reject from system
W Non-fatal element error

ACTION CODE (Optional)
Enter the three-digit action code. This field establishes a relationship between the error code and the action code. For valid values, go online in USAS to the Action Code Profile (D44) and enter 000 in the AGENCY field. Enter desired action code, or press the Enter key to recall the first action code. Enter N (Next) in the ACTION field to scroll through the listing.

RESPONSIBILITY CODE (Required to add new record)
Enter the one-character responsibility code. This code is used in generating the Error Document Control Report (DAFR9160).

C Coding Error
F Funding Error
P Payee Error
Z None

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
Glenn Hegar
Texas Comptroller of Public Accounts
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