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USAS Coding Instructions

DØ1 LBB Object Profile

Centrally defined. The LBB Object Profile (DØ1) screen contains the valid objects of expense required by the Legislative Budget Board (LBB). LBB objects are groupings of expenditure comptroller objects used for reporting information to the LBB. Comptroller objects are centrally defined on the Comptroller Object Profile (D1Ø). Examples of LBB reporting include the Legislative Appropriation Request (LAR) and the Automated Budget and Evaluation System of Texas (ABEST).

 LINK TO:                      LBB OBJECT PROFILE                          PROD 
 ACTION:    (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
                 LBB OBJECT:                                                    
                                                         STATUS CODE:          
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:          

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record
R Recall

*Note: Record must be recalled before this action can be performed.

LBB OBJECT (Control key – Required)
Enter the four-digit LBB object.

1001 Salaries and wages
1002 Other personnel costs
1005 Faculty salaries (higher education only)
1010 Professional salaries – Faculty equivalent (higher education only)
1015 Professional salaries – Extension (Texas Agriculture Extension Service only)
2000 Operating costs – Not currently in use
2001 Professional fees and services
2002 Fuels and lubricants
2003 Consumable supplies
2004 Utilities
2005 Travel
2006 Rent – Building
2007 Rent – Machine and other
2008 Debt service
2009 Other operating expense
3000 Client services – Not currently in use
3001 Client services
3002 Food for persons – Wards of the state
4000 Grants
5000 Capital expenditures
9999 Not related to LBB tracking

TITLE (Required to add new record)
Enter the LBB object title (up to 40 characters).

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
Glenn Hegar
Texas Comptroller of Public Accounts
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