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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Payment Services/Texas Identification Number System (TINS)

What’s New?

Do Not Set Effective End Date on Certain RTIs

This is an important reminder about coding on the USAS Recurring Transaction Profile (55). Do not set an effective end date until after Sept. 26 on certain Recurring Transaction Indexes (RTIs) used during the interagency reconciliation process for the annual financial report (AFR).

Interagency Transaction Voucher (ITV) transactions must process successfully during the interagency reconciliation process for the AFR. An RTI (receiving) agency that sets an effective end date on the 55 profile will prevent a transaction (paying) agency from processing any ITV transactions past that effective end date.

Example: A transaction entered on Sept. 2 using an RTI with an effective end date of Aug. 31 would not process, even if the effective date on the transaction were backdated to Aug. 31. To avoid problems, the RTI agency should not set an effective end date on the 55 profile until after the completion of the interagency reconciliation process.

The Comptroller’s office recommends that agencies leave the effective end dates on RTIs blank unless there is an explicit need to include a date.

For more information, see the ITV/RTI Process USAS FAQs.

Reminder – Systems Will Be Unavailable During Year-End Close

The USAS annual cash-basis close for fiscal 2018 will occur on Friday, Aug. 31.

The fiscal year-end close process requires shutting down the statewide fiscal systems. For more information, please see the Master Schedule of Year-End Close Events that includes:

  • Processing deadlines
  • The dates and times the online systems will be unavailable
  • Contacts for any issues

System Change Tracker

All TINS Changes

General System Availability

Calendars

Payment Services 90-Day Calendar

8/27/2018  Warrant Pickup Available
8/31/2018  Warrants from 08/31 Cycle Available 09/04
9/4/2018  Warrants Available from 08/31 Cycle
11/12/2018  Warrant Pickup Available

Other Calendars and Schedules

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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