State agencies and institutions of higher education must report payables and binding encumbrances for third-quarter fiscal 2025 appropriations by June 30.
Quarterly certification must be entered in the online form.
See Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019) for more information.
[posted 05/30/25]
The AMOUNT and DOC AMT fields on the Recurring Transaction Profile (55) screen are now protected to prevent data entry into those fields.
See ACR 60518 – USAS System Change for more information.
[posted 05/30/25]
An accounting policy meeting about SPA updates, SEFA updates, GASB 101 and GASB 102 will be held June 18, 10 a.m.–noon. Attend the presentation in person or online (via webinar).
See the Accounting Policy Meetings page for more information.
Note: For the webinar, use the Google Chrome browser to avoid Webex compatibility issues.
[posted 05/30/25]
Effective April 1, Application Change Request (ACR) 60624 added a field to the Direct Deposits – Reversals and Reclamations (DDEP) (login required) Payment Search screen with the payment’s automated clearing house (ACH) trace number.
Agencies should now obtain ACH trace numbers from DDEP to help payees track their direct deposit payments.
Contact Payment Services for more information.
[posted 05/23/25]
Fiscal 2025 is the first year that state agencies are required to track historical treasures in their certification of physical inventory. See Works of Art and Historical Treasures Definition and Certification of Physical Inventory in the SPA Process User’s Guide for more information.
Contact spa@cpa.texas.gov with questions.
[posted 05/23/25]
The annual USAS profile rollover occurs June 21. The process automatically creates new profiles for fiscal year (FY) and appropriation year (AY) 2026, based on existing FY25 and AY25 profiles.
See USAS Profile Rollover (FPP Q.007) for more information.
[posted 05/23/25]
To prepare for the June 21 rollover to fiscal 2026, the Comptroller’s office will transmit USAS Profile Review and Cleanup Reports to agencies June 2–20.
The reports:
Contact your agency’s financial reporting analyst with report questions. Contact the Comptroller’s Help Desk at (512) 463-4357 if you need retransmission of the reports.
See USAS Profile Review and Cleanup Procedures (FPP A.031) for more information.
[posted 05/23/25]
Agencies that reimburse employees for state-related hotel stays are due a refund for hotel occupancy taxes. USAS automatically generates the refunds each quarter.
The hotel occupancy tax refund for March through May will be available June 9 on DAFR8190 and DAFR8200.
See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.
[posted 05/23/25]
June 13 is the maintenance and corrections deadline for the fiscal 2025 third-quarter Military Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 17. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 17 and must be submitted by June 26.
See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
[posted 05/16/25]
Employees can now authorize their membership dues for the Texas Municipal Police Association to be deducted through payroll, effective with wages payable June 2.
See Approved State Employee Organizations for Membership Fee Deduction (login required) or Employee Organization Membership Fees for more information.
[posted 05/16/25]
State agencies and institutions of higher education should follow the Direct Deposit Checklist when setting up, changing or cancelling direct deposit instructions.
If your agency creates its own online direct deposit authorization or custom form, Payment Services must approve your agency’s form before it is implemented. See Approval Required for Alternative Methods.
[posted 05/16/25]
