What’s New on FMX?

An accounting policy meeting about US Bank payment and travel card procedures will be held Feb. 4, 10 a.m.–noon.

See the Accounting Policy Meetings page for more information.

Note: Use Google Chrome as the internet browser to avoid Webex connectivity issues.

The U.S. Postal Service has changed its rules about postmarking mail. Unless a customer requests a postmark at a Postal Service retail location, postmarks are no longer applied when mail is first received; they are stamped later during sorting and processing at regional distribution centers. As a result, mail could be postmarked several days after it is dropped off in a mailbox.

W-2 and 1099 forms must be postmarked by Feb. 2; 1095-C forms must be postmarked by March 2.

To ensure timeliness, agencies should:

• Pick up printed W-2s and 1095-Cs by the deadline in the calendar year-end checklist (CAPPS level 1 support staff can access the checklist via the CAPPS Service Desk).
• Request a postmark date at the post office when mailing tax forms.

To make payment information available to the public promptly, the Comptroller’s office must be able to distinguish between confidential and nonconfidential payments. State agencies and institutions of higher education must mark confidential transactions to protect payee confidentiality, per USAS and CAPPS Financials Confidentiality Indicator (FPP E.045).

The agency or institution submitting a transaction is responsible for determining confidentiality. Transactions are legally considered public unless specifically excluded by the Public Information Act (Texas Government Code, Chapter 552).

An agency or institution that marks a transaction as confidential should be prepared to cite the law or attorney general opinion that excludes the payment from public disclosure.

Jan. 30 is the last day to adjust the 1099-reportable data and request 1099s in USAS.

Payments of $600 or more to a non-corporate payee for services or interest during a calendar year must be reported to the Internal Revenue Service on Form 1099-MISC (miscellaneous), Form 1099-NEC (nonemployee compensation) or Form 1099-INT (interest income).

See USAS Procedures for 1099 Reporting for Calendar Year 2025 (FPP E.001) for more information.

A CAPPS HR/Payroll user group meeting will be held Jan. 27, 9–10:30 a.m.

A CAPPS Financials user group meeting will be held Jan. 29, 9–10:30 a.m.

See CAPPS Financials User Group Meetings or CAPPS HR/Payroll User Group Meetings for more information.

Effective Jan. 1 to Dec. 31, 2026, the maximum mileage reimbursement rate for state employee travel in a personal vehicle increased to 72.5 cents per mile (up from 70 cents in 2025). This rate is consistent with the Internal Revenue Service’s standard mileage rate.

See Current Rates and Mileage in Personal Vehicle in Textravel for more information.

Note: State agencies may adopt an internal policy with a rate that is lower than the maximum; however, an agency must distribute its policy before its employees begin any travel under the lower rate.