Equal Employment Opportunity (EEO)-4 Report

Overview

Applicable to

All state agencies.

Policy

The Equal Employment Opportunity (EEO)-4 Report reflects state agency hiring practices for odd-numbered years, and consists of an agency detail report and an agency summary report. The governor’s office uses the report to comply with the reporting requirements of the U.S. Equal Employment Opportunity Commission (EEOC).

Using report selection criteria provided by the governor’s office, the statistics used to produce the EEO-4 Report are extracted from data state agencies entered or submitted in the Standardized Payroll/Personnel Reporting System (SPRS) or the Uniform Statewide Payroll/Personnel System (USPS).

Note: CAPPS HR/Payroll agencies, Hub and Central, submit EEO-4 data to SPRS to facilitate statewide reporting requirements. Corrections made in CAPPS are generated and sent to SPRS via an automated batch process, when applicable. CAPPS Central agencies can see CAPPS Central Agencies Correction Instructions and Report Criteria for more information.

Preliminary Reports

Agencies receive a preliminary report so they will have time to review the data and enter or submit changes before the final report goes to the governor’s office. Agencies will receive preliminary copies of the EEO-4 Report via electronic file transfer (EFT). On receipt of the preliminary report, agencies must complete the electronic report acknowledgment and submit it to the Comptroller’s office. The Comptroller’s office monitors these acknowledgments to ensure all agencies have received the report and have had the opportunity to make changes as needed. See Calendar for dates and times.

Corrections

Corrections must be made by the deadlines (CAPPS Central: 4:30 p.m.; SPRS: 5:30 p.m.) on Tuesday, Aug. 15, 2023. Any corrections to records after this date will not be reflected in the final report.

Note: For agencies that converted to CAPPS during the reporting period, data may require corrections in multiple systems. A letter of authorization (LOA) may be required to correct data in the legacy system (e.g., USPS).

Final Reports

The Comptroller’s office will send final copies of the EEO-4 Report to each agency via EFT and to the governor’s office. The final report reflects all maintenance and corrections entered or submitted to SPRS or USPS. Agencies should use the 2023 EEO-4 Statewide Final Report Certification in PDF or the EEO-4 Statewide Final Report Certification in Microsoft Word to confirm that all data compiled for the federal EEOC is accurate. Agencies must download and complete the form and email it to the governor’s office at eeo4reports@gov.texas.gov by Aug. 31, 2023. See Calendar for dates and times.

Legal Citation

The statutory authority for the EEO-4 Report is Section 709(c) of Title VII of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972.

Legend

This icon indicates information applicable to the Centralized Accounting and Payroll/Personnel System (CAPPS).