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Centralized Accounting and Payroll/Personnel System (CAPPS)

What’s New

SWCAP Worksheet and Forms Due

The fiscal 2024 Statewide Cost Allocation Plan (SWCAP) provided by the governor’s office is now available.

Deadlines for agencies listed in Fiscal 2024 Statewide Cost Allocation Summary of Fixed Costs by Agency are:

  • July 11 – Statewide Cost Allocation Worksheet due.
  • July 16Fiscal 2024 Agency Statewide Cost Allocation Plan by Method of Finance data available.
  • Aug. 1 – General Revenue Reimbursement of Statewide Allocated Costs form and Federal Funds Reimbursement Calculation form (only for listed agencies with federal funds) due.
  • Aug. 27 – Full reimbursement due. Agencies may submit earlier.

See General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022) for instructions, contacts and forms.

Preliminary Copies of the 2025 EEO-4 Report Available

Preliminary copies of the 2025 Equal Employment Opportunity (EEO)-4 Report will be available to agencies July 24 via electronic file transfer. Agencies must review the preliminary report and submit the electronic Report Acknowledgment form to the Comptroller’s office by Aug. 7.

The governor’s office uses the report, which reflects state agency hiring practices for odd-numbered years, to comply with U.S. Equal Employment Opportunity Commission reporting requirements. Agencies receive a preliminary report to review the data and enter or submit changes before the final report is sent.

See Equal Employment Opportunity Report (EEO)-4 (FPP G.003) for complete copies.

Training

CAPPS Training

Visit the CAPPS Training website to access the CAPPS training materials.

CAPPS Portal (Central)

CAPPS

CAPPS Enterprise Portal Login

System Changes

CAPPS System Changes

Contacts and Help

CAPPS Contacts and Help

General System Availability

CAPPS is available 24/7 with the following exceptions:

Daily: 4:00 a.m. – 5:00 a.m.

Thursday: 10:00 p.m. – 12:00 a.m. (midnight)

Sunday: 4:00 a.m. – 12:00 p.m. (noon)

Third Weekend of the Month: 11:00 p.m. on Saturday – 12:00 p.m. (noon) on Sunday

Note: Any additional exceptions beyond those listed above are coordinated through the established Governance process.

Calendars

CAPPS 30-Day Calendar

Other Calendars

Joining CAPPS

To implement CAPPS at your agency, See How to Participate on the ERP Topic page.

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