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Centralized Accounting and Payroll/Personnel System (CAPPS)

What’s New

Reminder – Preliminary EEO Report Available Oct. 17

Preliminary copies of the 2019 Equal Employment Opportunity Report (FPP F.016) will arrive at agencies and institutions of higher education via electronic file transfer on Oct. 17 with each agency’s regular daily downloads.


Oct. 24 – Preliminary Equal Employment Opportunity Report Acknowledgement Form due

Oct. 25 – Data corrections due

Data corrections entered or submitted after Oct. 25 will not be reflected in the final report issued on Oct. 29.

Reminder – See Dates for Annual Encumbrance Certification and Automated Lapsing

By Oct. 30 each year, state agencies and institutions of higher education must lapse appropriation balances that exceed the level needed to satisfy outstanding binding encumbrances and/or payables. All agencies must also submit the online annual certification by Oct. 30. (Sept. 30 is the recommended due date for simplified reporting agencies to lapse appropriation balances and submit annual certifications.)

An automatic lapse program will run in USAS as early as the Nov. 1 nightly cycle to lapse all unencumbered nonconstruction appropriation balances for all prior appropriation years.

See Encumbrance Report and Lapsing of Appropriations (APS 018) (FPP A.019) for details.

CAPPS Portal (Central)

Centralized Accounting and Payroll/Personnel System

CAPPS Enterprise Portal Login

Contacts and Help

CAPPS Contacts and Help

General System Availability

CAPPS is available 24/7 with the following exceptions:


  • 4:00 a.m. – 5:00 a.m.


  • 10:00 p.m. – 12:00 a.m. (midnight)


  • 4:00 a.m. – 12:00 p.m. (noon)

Third Weekend of the Month:

  • 11:00 p.m. on Saturday – 12:00 p.m. (noon) on Sunday

Note: Any additional exceptions beyond those listed above are coordinated through the established Governance process.


CAPPS 30-Day Calendar

No Events Scheduled

Other Calendars


Visit the ProjectONE website to find out more about CAPPS Training or to access the CAPPS training materials.

Joining CAPPS

To implement CAPPS at your agency, contact Rusty Charlton at or visit the ProjectONE website.

Project One

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