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Enterprise Resource Planning (ERP) – CAPPS

What’s New

Current Forms Always Available on FMX [posted 05/19/23]

Check the Forms page on FMX to ensure you use the current version. Previously downloaded forms might be outdated. The top of every FMX page has a link to the Forms page.

Topic pages (such as Appropriations and Payment Services link to their specific forms on the Forms page.

Note: Payment Services forms on FMX are secured and require login to prevent unauthorized users from accessing them and submitting them to state agencies. If it is necessary to maintain any of these forms on your agency’s website, ensure the forms require login and are the most current version.

ERP in Texas Report

Report to the 88th Legislature

For a hard copy of this report, email cpa.fiscal.managment@cpa.texas.gov

ERP Publication History

Resources

What is ERP?

Enterprise Resource Planning (ERP) business process management software uses a system of integrated applications to manage an organization’s core processes such as accounting, payroll, human resources (HR), inventory and procurement.

Information is entered once and applies across other business processes, resulting in less effort and fewer errors.

History

The 80th Texas Legislature passed House Bill 3106 that charged the Comptroller’s office with establishing clear standards for implementing ERP in Texas. This effort was originally called ProjectONE.

The Comptroller’s office ProjectONE team developed an ERP financials and HR/payroll solution that delivers the functionality required by HB 3106 for Texas state government. That solution is the Centralized Accounting and Payroll/Personnel System (CAPPS).

CAPPS: A single set of books for Texas

With an ERP-based system, automated reporting is flexible and more accurate, allowing better access to data and a broader range of report detail for “big-picture” overviews.

The CAPPS platform is built from Oracle’s PeopleSoft suite and is upgraded and maintained with the latest images and patches as delivered by Oracle.

Since fiscal 2012, the Comptroller’s office has deployed CAPPS to 118 state agencies.

CAPPS aligns with the Comptroller’s Agency Strategic Plan, 2023–27 and supports the December 2008 A Plan for the Implementation of Enterprise Resource Planning (ERP) for the State of Texas as developed by the legislatively mandated ERP Advisory Council.

Benefits of CAPPS Statewide Implementation

CAPPS provides a single source of state financial and human resources/payroll information that maximizes state agencies’ ability to:

  • Manage operations efficiently
  • Minimize conflicting data
  • Provide decision-makers with in-depth, accurate and timely information

Additional details about the CAPPS system are outlined in the CAPPS Program Overview.

How to Participate

Agencies interested in participating in the Enterprise Resource Planning (ERP) process and becoming a CAPPS agency can:

Agency ERP Project Review Process

Agencies must submit the Agency ERP Project Request form to ensure their projects are compatible with current ProjectONE efforts.

The review process applies to all agency projects meeting the criteria listed on the Agency ERP Project Request form, regardless of whether the agency considers the project to be ERP-related.

For questions on the Comptroller’s office ERP project review process or the Agency ERP Project Request form, please contact: