Centralized Accounting and Payroll/Personnel System (CAPPS)

What’s New

USAS and CAPPS Invoice Number and Description Fields [posted 10/31/25]

State agencies and institutions of higher education may enter payment information in the invoice number and description fields on USAS and CAPPS transaction entry screens.

Never enter confidential or sensitive information such as complete or partial Social Security numbers or information covered by the protected health information prohibition.

See USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023) for more information and to review your agency’s procedures for compliance with field requirements.

CAPPS User Group Meeting [posted 10/31/25]

A combined CAPPS HR/Payroll and Financials user group meeting will be held Nov. 20, 9–11 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information.

See All “What’s New” for CAPPS

Training

CAPPS Training

Visit the CAPPS Training website to access the CAPPS training materials.

Resources

Policies and Procedures

CAPPS

Reference

CAPPS Security Role Documentation - Login required

Publications

Reports

Meetings

CAPPS Portal (Central)

CAPPS Enterprise Portal Login

System Changes

CAPPS System Changes

Contacts and Help

CAPPS Contacts and Help

General System Availability

CAPPS is available 24/7 with the following exceptions:

Daily: 4:00 a.m. – 5:00 a.m.

Thursday: 10:00 p.m. – 12:00 a.m. (midnight)

Sunday: 4:00 a.m. – 12:00 p.m. (noon)

Third Weekend of the Month: 11:00 p.m. on Saturday – 12:00 p.m. (noon) on Sunday

Note: Any additional exceptions beyond those listed above are coordinated through the established Governance process.

Calendars

CAPPS 30-Day Calendar

Other Calendars

System Outages and Holidays

Joining CAPPS

To implement CAPPS at your agency, See How to Participate on the ERP Topic page.