CAPPS

Centralized Accounting and Payroll/Personnel System (CAPPS)

What’s New

USAS Budget Entries and Appropriation Schedules [posted 06/20/25]

On July 1, agencies can begin entering fiscal 2026 appropriation budgets in USAS and CAPPS. Submit all required documentation by July 31.

Budget entry and documentation submission must be complete before appropriation control officers can approve a budget setup. State agencies and institutions of higher education should use the Excel spreadsheets provided to complete the required schedules.

See Establishing Appropriations by Method of Finance, Rider, Capital Budget and Transfer Schedules (FPP A.020) for schedule spreadsheets, instructions, definitions, examples and the special requirements for unobligated balances.

Certification Due for Certain USAS Balances [posted 06/06/25]

To ensure correct fiscal year-end USAS balances for imprest, petty cash and travel advance accounts, agencies must certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree. Only cash accounts with funds from the state treasury are subject to this requirement.

Certification is due July 7. All corrections must be entered in USAS by July 18.

See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for more information, including the updated Petty Cash Certification web application.