What’s New on FMX?

Public community and junior colleges must provide quarterly data on military hiring and employment by completing the Comptroller’s electronic Military Workforce Reporting for Public Community/Junior Colleges form. The online form (with required veteran complaint reporting included) will be available Sept. 16 and must be submitted by Sept. 25.

See Public Community and Junior Colleges Military Workforce Reporting Criteria in Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information, including form criteria, instructions and quarterly reporting deadlines.

Deadlines for the Schedule of Expenditure of Federal Awards (SEFA) pass-through entries:

• Sept. 26: Finalize USAS interagency pass-through entries by close of business.
• Sept. 28: Finalize and certify interagency pass-through entries in the SEFA web application.

See the SEFA Timeline for more information; email sefa.texas@cpa.texas.gov for reporting inquiries.

Email requests to set up a new assistance listing number (ALN) or non-state entity (NSE) entries in the SEFA web application to sefa.texas@cpa.texas.gov. Include a copy of the agreement or notice of grant award that lists the federal awarding agency, ALN, AL title and NSE legal name.

Beginning Sept. 2, the AFR Ad Hoc Review Reports will be available via secure file transfer protocol (SFTP). Daily transmission will occur through Nov. 30.

Agencies may save or print their reports daily, Monday through Friday. Each day’s information is replaced on the following business day by the next transmission.

Contact your financial reporting analyst for more information.

Agencies that reimburse employees for state-related hotel stays are due a refund for hotel occupancy taxes. USAS automatically generates the refunds each quarter.

The hotel occupancy tax refund for August will be available Sept. 9 on DAFR8190 and DAFR8200.

See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.

The annual State Employee Charitable Campaign (SECC) runs Sept. 1 – Oct. 31. During the SECC, state employees may choose to deduct contributions to participating charities from their paychecks.

CAPPS Central will be updated for December payrolls to reflect changes to the SECC, including participating charities’ payee codes, Texas identification numbers and contact information. Agencies and institutions of higher education not using CAPPS Central must update their own payroll/personnel systems.

See State Employee Charitable Campaign Participation (FPP F.033) or the SECC website for participating statewide federations, local campaign areas and more information.

State agencies must conduct an annual physical inventory of property by Aug. 31.

Agencies must then submit the Certification of Physical Inventory Conducted by Agency form (73-283) to the Comptroller's office by Sept. 20.

See Certification of Physical Inventory in the SPA Process User’s Guide for details.

Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations.

See Transferring Property in the SPA Process User’s Guide for complete instructions.

State agencies must reconcile SPA ending balances with their annual financial reports (AFRs) each year. The deadlines for submitting fiscal balances in SPA and certifying Note 2 in the Capital Asset Note Submission System (CANSS) are:

SPA Balances Entry (via the SPA system):

• Sept. 20 – GR-consolidated agencies.
• Oct. 20 – Full-reporting agencies.

CANSS Certification (via the web application):

• Oct. 1 – GR-consolidated agencies.
• Oct. 20 – Full-reporting agencies, independent universities and component units.
• Nov. 1 – Consolidated university systems.

See SPA Fiscal Year-End Close Process (FPP N.008) for more information.

Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year.

See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions with nothing to report.

Expenditure audit reports for the third quarter of fiscal 2026 are available. See the Audit page for all reports, forms, fiscal policies and procedures, and audit contact information.

Demonstration videos for CAPPS STARR are now available. Featured topics include analytic reporting and creating a budget document.

State agencies and institutions must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s office and the Secretary of State by Sept. 15.

See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form.

Effective Aug. 17, when vendors establish or update direct deposit instructions, they will receive account validation through one of three methods: an account validation service (AVS), an account confidence score (ACS) or prenotification testing. The TINS PYDIST screen will indicate which verification method authenticates the account information. This update complies with new Nacha fraud-prevention requirements.

See CHG0123940, Payee Maintenance History (PMTHIS) and Prenotification Period, Account Validation Service and Account Confidence Score for more information.

Contact Payment Services with questions.

For recurring transaction indexes (RTIs) used during the interagency reconciliation process for the annual financial report (AFR), users should either leave the EFF END DATE field blank or enter a date of Sept. 27 or later in that field on the Recurring Transaction Profile (55) screen.

Interagency transaction vouchers (ITVs) must process successfully during the interagency reconciliation for the annual financial report (AFR). An RTI (receiving) agency that sets an effective end date on the 55 profile will prevent a transaction (paying) agency from processing any ITVs past that end date.

Agencies should leave the effective end dates on RTIs blank unless there is an explicit need to include one.

See RTI Tables for Interfund/Interagency Transactions and the ITV/RTI Process USAS FAQs for more information.

Sept. 14 is the maintenance and corrections deadline for the fiscal 2026 fourth-quarter Military Workforce Summary Reports (June 1 to Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 16 and must be submitted by Sept. 25.

See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.

To prepare for the transition to CAPPS STARR, agencies should ensure accurate Texas identification numbers are entered in TINS. Payment Services will monitor vendor setups to ensure only accurate information transfers to CAPPS STARR, and will contact agencies with inconsistencies in the system.

If an agency needs to process a number change or merge, it should submit a Payee Change Request form (74-157) with proper documentation. See Recommended Payee Documentation for a list. Note: W9s are not accepted.

Only current versions of Comptroller forms may be submitted to Payment Services. Outdated forms will be rejected.

For fiscal 2027, the interest rate the state pays on a late payment to a vendor under the state’s prompt payment law will be 7.75 percent. The interest calculation is one percentage point higher than the prime rate published in the Wall Street Journal on the first business day of July.

See Interest Rate on eXpendit (FPP I.005) for more information.

Junior/community colleges must certify estimates of state matching contribution funds for employees participating in the Optional Retirement Program (ORP) by Aug. 15.

See Annual Estimate of Optional Retirement Program (ORP) State Contributions (FPP A.003) for complete information including instructions and forms.