State agencies and institutions of higher education must report annual binding encumbrances and payables to the Comptroller’s office per Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019). This reporting requirement includes the fourth quarter of the previous appropriation year.
All agencies must submit the online Annual Certification form by Oct. 30. The recommended due date for general revenue (GR) consolidated agencies is Sept. 30.
[posted 09/18/26]
By Oct. 30 each year, all agencies must lapse appropriation balances above the amount needed to satisfy any outstanding binding encumbrances and/or payables. (The recommended due date for GR consolidated agencies is Sept. 30.)
The Comptroller’s office must lapse all unencumbered nonconstruction appropriation balances for prior appropriation years each Nov. 1. An automatic lapse program will run in USAS as early as the Nov. 1 nightly cycle.
Agencies must review appropriation balances for accuracy before the lapse process. See Reviewing Appropriation Balances Prior to UB or Lapsing in APS 018 for details.
[posted 09/18/26]
Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year.
See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions with nothing to report.
[posted 09/18/26]
The Texas Digital Identity Solutions (TDIS) platform, which manages access to CAPPS, is updating its multifactor authentication (MFA) and password policies to enhance security. Passkeys are now an MFA option, email MFA use will be phased out by December, and password requirements will change in December.
See New MFA and Password Changes to TDIS for more information.
[posted 09/15/26]
Preliminary copies of the fiscal 2026 Annual Report (Statewide Hiring Practices) will arrive at state agencies and institutions of higher education via electronic file transfer Sept. 17. Agencies and institutions must submit electronic report acknowledgment forms by Sept. 24 and have until Oct. 2 to review the preliminary report and submit changes.
See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS and SPRS contacts.
[posted 09/11/26]
For tax year 2026, agencies that file 1099s electronically with the Internal Revenue Service (IRS) must use the new Information Returns Intake System (IRIS) and must obtain a new transmitter control code (TCC). TCCs for the former system, Filing Information Returns Electronically (FIRE), will not work in IRIS. When an agency receives its IRIS TCC, it should email expenditure.assistance@cpa.texas.gov to request an update to the agency’s USAS D53 profile. Include the agency name, number and new TCC in the request.
Visit E-file information returns with IRIS on the IRS website to:
[posted 09/11/26]
The 2027 General Services Administration (GSA) rates are online now and effective Oct. 1. Fiscal 2027 travel reimbursement rates are available for:
Standard meal reimbursement rates are unchanged for fiscal 2027. The standard lodging rate for all locations not listed by the GSA increased to $113. The meal reimbursement rate for locations not listed by the GSA remains at $68.
See Textravel for more information or email expenditure.assistance@cpa.texas.gov.
[posted 09/11/26]
The recurring transaction indexes (RTIs) for unemployment compensation reimbursements have been updated for fiscal 2027. See Reimbursements for Unemployment Compensation Payments (APS 003) (FPP A.035) for details.
[posted 09/04/26]
State agencies can make entries to the Grant Catalog using the State Pass-Through Reporting (SPTR) web application without assistance from the Comptroller's Financial Reporting section. The SPTR web application is now open for data entry. See Instructions for the SPTR Web Application for more information.
Certification in the SPTR web application is due Sept. 28. See State Grant Pass-Through Reconciliation – Timeline for more information.
[posted 09/04/26]
Institutions of higher education can download the HRIS Employees Without Reappointments Report on Sept. 18.
Make all employee information corrections by close of business Sept. 25. HRIS uses this information to generate the Equal Employment Opportunity Report, Annual Report (Statewide Hiring Practices for the Fiscal Year) and Veteran Workforce Summary Report.
See HRIS Higher Education Reporting Procedures for Reappointments (FPP M.003) or contact the HRIS help desk for more information on the reappointment process.
Note: Only institutions that have active employees without reappointments will receive reports.
[posted 09/04/26]
Institutions of higher education hold appropriated funds outside the state treasury and must enter fiscal 2026 expenditure activity in USAS by Nov. 05 for reconciliation with the Legislative Budget Board’s Automated Budget and Evaluation System of Texas (ABEST).
See Entering Higher Education Expenditure Activity in USAS for USAS/ABEST Reconciliation (FPP B.011) for more information.
Note: Community/junior colleges are excluded from these requirements.
[posted 09/04/26]
A CAPPS Financials user group meeting will be held Sept. 24, 9–10:30 a.m.
A CAPPS HR/Payroll user group meeting will be held Sept. 29, 9–10:30 a.m.
See CAPPS Financials User Group Meetings or CAPPS HR/Payroll User Group Meetings for more information.
[posted 09/04/26]
Sept. 14 is the maintenance and corrections deadline for the fiscal 2027 fourth-quarter Military Workforce Summary Reports (June 1 to Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 16 and must be submitted by Sept. 25.
See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
[posted 09/04/26]
