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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Equal Employment Opportunity Report – Hiring Practices for the Fiscal Year for State Agencies and Institutions

Issued: Jan. 13, 2005
Updated: Oct. 27, 2017 – View Changes

FPP F.016

Overview

Applicable to

State agencies and institutions of higher education

Policy

Minority hiring practices are reported annually for state agencies and institutions in the Equal Employment Opportunity Report and submitted to the Legislative Budget Board and the Governor’s Office of Budget, Planning and Policy. The report consists of the new hire summary and the agency workforce summary. Both summaries show the number of African Americans, Hispanic Americans, Caucasian Americans, Other Americans, male, female and total employees in each job code. (See the Legend of Codes section for CAPPS, HRIS, SPRS or USPS.)

Using the report selection criteria provided by the Texas Workforce Commission (TWC), the statistics used to produce the Equal Employment Opportunity Report are extracted from data state agencies and institutions of higher education entered or submitted to the Human Resource Information System (HRIS), the Standardized Payroll/Personnel Reporting System (SPRS) or the Uniform Statewide Payroll/Personnel System (USPS).

CAPPS logo

CAPPS agencies

CAPPS HR/Payroll Hub and Central agencies submit EEO data to SPRS to facilitate statewide reporting requirements. Corrections made in CAPPS are generated and sent to SPRS via an automated batch process when applicable. CAPPS Central agencies can refer to the CAPPS Central Agency Instructions section of this fiscal policy and procedure (FPP) for additional information.

Preliminary report

Agencies and institutions are provided with a preliminary report to allow time to review the data and enter or submit changes before the final report is sent to TWC. Preliminary copies of the 2017 Equal Employment Opportunity Report will be sent to agencies and institutions via electronic file transfer (EFT).

Acknowledgment form

Upon receipt of the preliminary report, the electronic Preliminary Equal Employment Opportunity Report Acknowledgment Form in this FPP must be completed and submitted to the Comptroller’s office. The Comptroller’s office monitors these forms to ensure all agencies and institutions have received the preliminary report and have had the opportunity to make changes as needed. See Calendar for dates and times.

Final report

Final copies of the 2017 Equal Employment Opportunity Report are sent to each agency and institution via electronic file transfer (EFT). The final report reflects all maintenance or corrections entered or submitted to HRIS, SPRS (includes CAPPS data) or USPS. The Comptroller’s office sends the final reports to the Civil Rights Division of TWC.

Instructions

Each instructions section of this FPP includes:

  • Correction instructions
  • The legend of codes
  • Selection criteria (as defined by TWC)
  • The supporting detail file format

Legal cite

Requirement to submit report: Texas Labor Code Annotated, Section 21.552 (Vernon 2006).

Changes to this document
10/27/2017 Updated date of report and deadlines
10/14/2016 Updated date of report and deadlines
10/16/2015 Updated report dates and deadlines; added CAPPS information
10/17/2014 Updated date of report and deadlines
09/04/2013 Updated to reflect 2013 report availability switching to November
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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