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Glenn Hegar  ·  Texas Comptroller of Public Accounts

SPA Fiscal Year-End Close Process

Issued: July 15, 2009
Updated: June 29, 2018 – View Changes

FPP N.008

On This Page

Calendar

Oct. 20, 2018

Full Reporting Deadline for SPA FYE Entries

Reference

SPA Process User’s Guide (FPP N.005)

Contacts

Your SPA analyst

Overview

Applicable to

State agencies (and institutions of higher education choosing to report to SPA)

Policy

The final State Property Accounting (SPA) system processing cycle prior to the 20CY year-end closeout will run on Friday evening, Aug. 31. Normal online availability will resume Tuesday, Sept. 4.

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Effective Dates

Note: If any entries are made in SPA during the two-month period when both the current fiscal year and the prior fiscal year allow transactions, ensure that the correct effective date is assigned. Entering assets in the wrong fiscal year will cause errors in your capitalized asset balances. See SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances for more information.

SPA is expected to be available on Tuesday, Sept. 4, to accept both fiscal 2018 and fiscal 2019 transactions. The effective date determines if the transaction is recognized as fiscal 2018 or fiscal 2019. The transfer date and disposal date represent implied effective dates.

Fiscal 2018 effective dates: Sept. 1, 2017 through Aug. 31, 2018

Fiscal 2019 effective dates: Sept. 1, 2018 through Aug. 31, 2019

SPA will not accept an effective date greater than the current date.

Reporting Agency Alert

Our prior year experience suggests at least a few of the batch transaction preparation scripts supply the current date as the effective date, regardless of the entry date intended.

Monitor the date populated in the effective date field of your agency’s records before they are sent to SPA to ensure the correct fiscal year is referenced.

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Schedule of Events

Simplified Reporting Agencies

SPA will accept fiscal 20CY transactions until Sept. 28. At any time prior to that date, when the agency certifies the Capital Asset Note 2 and SPA Fiscal Balances in CANSS, fiscal 20CY activity will be closed for entry.

Full Reporting Agencies

SPA will accept fiscal 20CY transactions until Oct. 20. At any time prior to that date, when the agency certifies the Capital Asset Note 2 and SPA Fiscal Balances in CANSS, fiscal 20CY activity will be closed for entry.

Final Fiscal 20CY Close

The statewide SPA fiscal 20CY close is initiated immediately after processing completes on the evening of Oct. 20.

Note: The agency’s current fiscal ending balances can change until the accounting period is closed.

Changes to this document
06/29/2018 Updated dates for 2018 fiscal year-end close.
07/24/2017 Updated dates for 2017 fiscal year-end close.
07/20/2016 Updated dates for 2016 fiscal year-end close.
08/10/2015 Updated dates for 2015 fiscal year-end close.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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