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Glenn Hegar  ·  Texas Comptroller of Public Accounts

USAS/TINS Input Record File Submission Schedule

Updated: April 5, 2017

USAS/TINS Input Record File Sweep Schedule Rules

The Comptroller’s Systems Input/Output (SIO) Group performs a sweep to collect all USAS and TINS input record (IN) files — also known as INRECs — from agencies for the nightly batch processing. The SIO sweep of IN files is only performed on weekdays (Monday through Friday), including state and federal holidays, with the exception of Thanksgiving Day and Christmas Day. If you need to submit a USAS or TINS IN file on a weekend or holiday, please note the rules in the table below.

Time of Year USAS Cycle Scheduled File Sweep Rules
Business Day
(Monday to Friday)
Yes Same night
  • If multiple files are submitted on the same day, the earlier file(s) is replaced by subsequent files.
  • Only the last file is swept.
Weekend
(Saturday
and Sunday)
No Monday, unless Monday is Christmas Day
  • If multiple files are submitted over a weekend, the earlier file(s) is replaced by subsequent files.
  • The last file is only swept if no additional file is submitted on the next weekday.
Thanksgiving Day No Friday
  • If multiple files are submitted on Thanksgiving Day, the earlier file(s) is replaced by subsequent files.
  • The last file is only swept if no additional file is submitted on the next weekday.
Christmas Day No Night of next weekday
  • If multiple files are submitted on Christmas Day, the earlier file(s) is replaced by subsequent files.
  • The last file is only swept if no additional file is submitted on the next weekday.
Other Holidays Falling on a Weekday
(Monday to Friday)
Yes Same night
  • If multiple files are submitted on the same day, the earlier file(s) is replaced by subsequent files.
  • Only the last file is swept.
No Same Night
  • If multiple files are submitted on the same day, the earlier file(s) is replaced by subsequent files.
  • The last file submitted on the holiday is swept and combined with the last file submitted on the next weekday when a cycle is scheduled for processing.

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File Sweep Examples

  • Monday is a regular business day. An agency submits one file at 3:00 p.m. on Monday, then submits another file at 3:30 p.m. the same day. The file submitted at 3:30 p.m. will replace the file submitted at 3:00 p.m. The SIO sweep performed on Monday picks up the file submitted at 3:30 p.m., which processes during that night’s USAS cycle.
  • An agency submits one file per day on Saturday, Sunday and Monday (Monday is a regular business day). The file submitted on Saturday is replaced by the file submitted on Sunday, and the file submitted on Sunday is replaced by the file submitted on Monday. The SIO sweep performed on Monday picks up the Monday file, which processes during that night’s USAS cycle.
  • An agency submits one file on Sunday, and no file on Monday (Monday is a regular business day). The SIO sweep performed on Monday picks up the Sunday file, which processes during that night’s USAS cycle.
  • No USAS cycle is scheduled on Presidents’ Day (the third Monday in February) — a federal holiday. The following day, Tuesday, is a regular business day. An agency submits one file on Monday and one file on Tuesday. The Monday SIO sweep picks up the file submitted on Monday (Presidents’ Day) and is held. The Tuesday SIO sweep picks up the file submitted on Tuesday. The files are combined and processed during Tuesday night’s USAS cycle, with Tuesday’s date as the process date for both files.
  • No USAS cycle or SIO sweep is scheduled for Thanksgiving Day (the fourth Thursday in November) — a federal holiday. The next day, Friday, is a state holiday with a scheduled USAS cycle and SIO sweep. An agency submits a file on Thanksgiving and on Friday. The file submitted Friday replaces the file submitted on Thanksgiving. The SIO sweep picks up the file submitted on Friday, which processes during that night’s USAS cycle.

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Determining USAS Cycle Dates

See the System Outages and Holidays Calendar on FMX.

In USAS, see the TYPE OF DAY field on the Current Date Profile (D61):

  • If the value for the date is W, a USAS cycle will run.
  • If the value for the date is E, a USAS cycle will not run.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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