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USAS Coding Instructions

86 Document Transaction Inquiry

Inquiry only. The Document Transaction Inquiry (86) screen provides multiple transaction inquiry by agency and document number into the accounting event (AE) table. Information displayed includes the transaction ID (batch agency, batch date, batch type, batch number and transaction sequence), transaction code, payment due date and payment number. The screen displays up to six transactions at a time. Additional transactions can be viewed by using the F8 key to scroll forward. The transactions are in transaction ID order.

The 86 screen pulls information from either the active or inactive AE table, depending on where the transaction is stored.

Note: For detailed field definitions, see the descriptions for the Transaction Entry screens.

TEXAS  S086           UNIFORM STATEWIDE ACCOUNTING SYSTEM    04/09/14 08:14 AM 
 LINK TO:                  DOCUMENT TRANSACTION INQUIRY                    PROD 
                                                      NEXT RECORD NO: 0000001   
     AGENCY:      DOCUMENT NO/SUFFIX:                                           
 S -------TRANS ID--------- TC    PDDT   PAYMENT # REF DOC/SFX  TRANS AMOUNT   R
       EFF DT APPN  M INDEX  PCA  AY COBJ AOBJ   VENDOR NO/MC  FUND CUR DOC/SFX 
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
  F1-HELP F3-END F4-INT F7-BACK F8-FWRD F9-S084 F10-S085 F11-S037 F12-S064      
 
 

NEXT RECORD NO (Optional for recall)
Enter the number that correlates to the row in which a desired record is displayed, or leave blank to default. This field allows a user to jump to a specific record rather than scrolling through the results one page at a time. The AGENCY and DOCUMENT NO fields must also be completed to recall records.

AGENCY (Required for recall)
Enter the three-digit financial agency number assigned to the agency.

DOCUMENT NO (Required for recall)
Enter the eight-character document number. The first digit (document type) of the document number must be set up on the Document Control Profile (33).

SUFFIX (Optional for recall)
Enter the three-digit current document suffix number or leave blank to recall all suffixes for the current document.

S (Optional)
Enter any single character in the selection (S) field to select a transaction. This field allows for the selection of a specified transaction for further inquiry using the function keys at the bottom of the screen.

TRANS ID (System generated)
Displays the transaction identification. Includes batch agency, batch date, batch type, batch number and transaction sequence number.

TC (System generated)
Displays the transaction code.

PDDT (System generated)
Displays the payment due date.

PAYMENT # (System generated)
Displays the nine-digit warrant number or seven-digit direct deposit number.

REF DOC/SFX (System generated)
Displays the reference document number and suffix.

TRANS AMOUNT (System generated)
Displays the transaction amount.

R (System generated)
Displays the reverse indicator.

EFF DT (System generated)
Displays the transaction effective date.

APPN (System generated)
Displays the appropriation number.

M (System generated)
Displays the modifier.

INDEX (System generated)
Displays the index.

PCA (System generated)
Displays the program cost account.

AY (System generated)
Displays the appropriation year.

COBJ (System generated)
Displays the comptroller object.

AOBJ (System generated)
Displays the agency object.

VENDOR NO/MC (System generated)
Displays the vendor/payee number and mail code.

FUND (System generated)
Displays the fund number.

CURR DOC/SFX (System generated)
Displays the current document number and suffix.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F7 (Back) Retrieves the previous page of information.
F8 (Forward) Retrieves the following page of information.
F9 (SØ84) Automatically links to the Accounting Event Inquiry (84) screen. If a displayed transaction is selected, the transaction ID will be carried over to the 84 screen.
F10 (SØ86) Automatically links to the Document Transaction Inquiry (86) screen. If a displayed transaction is selected, the agency number and document number will be carried over to the 86 screen.
F11 (SØ37) Automatically links to the Document Tracking Inquiry (37) screen. If a displayed transaction is selected, the agency number, document number and fiscal year will be carried over to the 37 screen.
F12 (SØ64) Automatically links to the Document Record Inquiry (64) screen. If a displayed transaction is selected, the agency number and document number will be carried over to the 64 screen.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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