USAS Coding Instructions
D48 Grant Object Profile
Agency defined. The Grant Object Profile (D48) screen defines the grant object that is to be inferred from either the comptroller object, agency object or range of objects listed on this screen. The grant object is used when agencies want to report on grants using agency-specified groupings of comptroller objects or agency objects.
TEXAS SD48 UNIFORM STATEWIDE ACCOUNTING SYSTEM MM/DD/YY HH:MM PM
LINK TO: GRANT OBJECT PROFILE PROD
ACTION: (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
AGENCY: (MUST BE IN D02 AGENCY PROFILE)
GRANT NUMBER: (MUST BE IN D47 GRANT NO PROFILE)
GRANT OBJECT:
FROM OBJ TO OBJ
COMP AGCY COMP AGCY TITLE
STATUS CODE:
EFF START DATE: EFF END DATE: LAST PROC DATE:
F1-HELP F3-END F4-INTERRUPT F6-PROCESS
ACTION (Required)
Enter the one-character action code.
| A | Add a new record |
|---|---|
| C | Change an existing record* |
| D | Delete an existing record* |
| N | Next – Recall next record Note: The agency number is a required field for the next action to display information. |
| R | Recall |
*Note: Record must be recalled before this action can be performed.
AGENCY (Control key — Required)
Enter the three-digit agency number assigned to the agency.
GRANT NUMBER (Control key – Required)
Enter the six-character alphanumeric grant number. Grant numbers are agency defined on the Grant Number Profile (D47).
GRANT OBJECT (Control key – Required if “from and to” agency object or “from and to” comptroller objects are entered)
Enter the grant object (up to six digits).
Note: For the following fields, there is no edit to ensure that the comptroller or agency object is either active or exists for the current appropriation year. These fields define a high-low range of objects to group into the designated grant object.
FROM COMP OBJ (Control key – Required)
Enter the four-digit from comptroller object or leave blank. Blank is a valid value for the control key. The FROM COMP OBJ must be less than or equal to the TO COMP OBJ, have an object type of E (Expenditure) or S (Statistics), and be a valid comptroller object centrally defined on the Comptroller Object Profile (D10).
FROM AGCY OBJ (Control key – Required)
Enter the four-digit from agency object or leave blank. Blank is a valid value for the control key. The FROM AGCY OBJ must be less than or equal to the TO AGCY OBJ, have an object type of E (Expenditure) or S (Statistics), and be a valid agency object agency defined on the Agency Object Profile (D11).
TO COMP OBJ (Control key — Required)
Enter the four-digit to comptroller object or leave blank. Blank is a valid value for the control key. The TO COMP OBJ must be greater than or equal to the FROM COMP OBJ, have an object type of E (Expenditure) or S (Statistics), and be a valid to comptroller object centrally defined on the D10 screen.
TO AGCY OBJ (Control key — Required)
Enter the four-digit to agency object or leave blank. Blank is a valid value for the control key. The TO AGCY OBJ must be greater than or equal to the FROM AGCY OBJ, and have an object type of E (Expenditure) or S (Statistics), and be a valid to agency object agency defined on the D11 screen.
TITLE (Required if “from and to” agency object or “from and to” comptroller objects are entered)
Enter the grant object title (up to 40 characters).
STATUS CODE (Optional)
Enter the one-character status code.
| A | Active (Default) |
|---|---|
| I | Inactive |
Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.
EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.
EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.
LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.
Function Key Definitions
| F1 | (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed. |
|---|---|
| F3 | (End) Returns the screen to the menu associated with that screen. |
| F4 | (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action. |
| F6 | (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing. |