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USAS Coding Instructions

31 Subgrantee Control Profile

Agency defined. The Subgrantee Control Profile (31) screen allows agencies to define subgrantees for corresponding grants set up on the Grant Control Profile Maintenance/Inquiry (29) screen. The subgrantee number must be entered directly on the transaction entry screen and will infer the grant number.

Note: The subgrantee number can be entered on all transaction entry screens except for the Journal Voucher Transaction Entry (501) screen.

 LINK TO:                     SUBGRANTEE CONTROL PROFILE                   PROD 
 ACTION:    (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
 AGENCY:       SUBGRANTEE ID:                                                   
 ADDR 1:                                                                        
 ADDR 2:                                                                        
 ADDR 3:                                                                        
           CITY:                               STATE:      ZIP CD:              
 PHONE NO:                SUB GRANTEE TYPE:     GRANT NO/PH:                    
                                                        STATUS CODE:           
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:           

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record

Note: The agency number is a required field for the next action to display information.

R Recall

*Note: Record must be recalled before this action can be performed.

AGENCY (Control key – Required)
Enter the three-digit agency number assigned to the agency.

SUBGRANTEE ID (Control key – Required)
Enter the subgrantee ID number (up to 14 digits).

NAME (Required to add new record)
Enter the subgrantee name (up to 40 alphanumeric characters).

ADDR 1 (Required to add new record)
Enter the address 1 (up to 40 characters).

ADDR 2 (Optional)
Enter the address 2 (up to 40 characters).

ADDR 3 (Optional)
Enter the address 3 (up to 40 characters).

CITY (Required to add new record)
Enter the city (up to 20 characters).

STATE (Required to add new record)
Enter the two-character state abbreviation.

ZIP CD (Required to add new record)
Enter the nine-digit ZIP code. The first five digits are required; the last four digits are optional.

CONTACT (Optional)
Enter the subgrantee contact (up to 30 characters).

PHONE NO (Optional)
Enter the 10-digit subgrantee contact area code and phone number.

SUB GRANTEE TYPE (Required to add new record)
Enter the one-digit alphanumeric subgrantee type code. Subgrantee types are agency defined but may be the same as the centrally defined grant types on the Grant Type Profile (D35).

GRANT NO/PH (Required to add new record)

Note: This is a split field. The first field is the grant number (GRANT NO), and the second field is the grant phase (GRANT PH).

Enter the six-character alphanumeric grant number and the two-digit grant phase code. Grant numbers and phases are agency defined on the 29 screen. This is the grant number and phase combination that will be inferred on the transaction when the subgrantee number is entered.

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
Glenn Hegar
Texas Comptroller of Public Accounts
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