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USAS Coding Instructions

23 Fixed Percent Allocation Profile

Agency defined. The Fixed Percent Allocation Profile (23) screen is used to specify the percentage of an allocated expenditure to go to each program cost account (PCA)/index combination. The expenditure must be allocated 100 percent. Use this profile for fixed percentage cost allocation, which is distribution type 4 as agency defined in the TYPE field on the Cost Allocation Profile (22).

This profile is included in the annual USAS profile rollover. Profile rollover creates new profile records to be used in the next fiscal year (FY) and appropriation year (AY) based on existing profile records for the current FY and AY.

 TEXAS  S023       USAS  – FIXED PERCENT ALLOCATION           MM/DD/YY HH:MM PM 
 LINK TO:        ACTION:   (A=ADD, C=CHANGE, N=NEXT, R=RECALL)             PROD 
 AGENCY:     INDEX CODE:         PCA:          APPN YEAR:                       
 TYPE-4 CROSS-FUND IND:                                                         
     INDEX   PCA   FUND  APPN     %          INDEX   PCA   FUND  APPN     %     
  1:                                      2:                                    
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 F1-HELP F3-END F4-INTERRUPT F6-PROCESS F10-22 SCREEN                           
 

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
N Next – Recall next record
R Recall

*Note: Record must be recalled before this action can be performed. If 4 was entered into the TYPE field on the 22 screen, then the control key will roll over from the 22 screen into the 23 screen. A 22 profile record must be set up before the corresponding 23 profile record can be added.

AGENCY (Control key – Required)
Enter the three-digit agency number assigned to the agency.

INDEX CODE (Control key – Required)
Enter the five-digit agency index. Index codes are agency defined on the Index Code Profile (24). This is the index from which allocations will be made. When not allocating by index, 00000 must be entered into the INDEX CODE field and 99999 must be set up as the index on the 24 screen.

PCA (Control key – Required)
Enter the five-digit program cost account. PCAs are agency defined on the Program Cost Account Profile (26). This is the PCA recorded on the original expenditure from which allocations will be made.

APPN YEAR (Control key – Required)
Enter the last two digits of the appropriation year to allocate. The appropriation year is the year for which funds are appropriated by the Legislature for setting up budgets, depositing money and paying obligations.

TYPE 4 CROSS-FUND IND (Required to add new record)
Enter the one-character value that identifies whether allocations to the PCA/index combination will use the fund from the original expenditure or cross to a different fund.

Y Yes. Allow allocations to cross funds.
N No. Prevent allocations from crossing funds.

INDEX (Required to add new record)
Enter the five-digit index that identifies the index receiving the allocation. If the agency does not allocate by index, enter 00000 into the INDEX field and set up 99999 as the index on the 24 screen.

PCA (Required to add new record)
Enter the five-digit PCA that identifies the PCA receiving the allocation.

FUND (Optional – Not allowed if type 4 cross-fund indicator is N)
Enter the four-digit number that identifies the fund receiving the allocation if the TYPE 4 CROSS-FUND IND is Y. If the PCA/index combination infers the fund, leave the field blank and the system will automatically input the number if the TYPE 4 CROSS-FUND IND is Y. Otherwise the field will be blank. Use this field only if allocations are crossing funds.

APPN (Optional)
Enter the five-digit number that identifies the appropriation number receiving the allocation. If the PCA/index combination infers the appropriation number, leave field blank and the system will automatically input the number.

% (Required to add new record)
Enter the percentage rate for each PCA/index combination. This is the percentage applied to the original expenditure to generate the amount to the PCA/index combination receiving the allocation. The total of the percentages agency defined on the 23 screen must equal one. The first character in the % field must be a decimal point (for example, .40 for 40 percent).

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
F10 (22 Screen) Automatically links to the Cost Allocation Profile (22). If the agency, index, PCA and AY have been entered and are displayed on the Fixed Percent Allocation Profile (23), that profile record will be automatically recalled when F10 is used to access the 22 screen.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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