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USAS Coding Instructions

3A Vendor Alpha Inquiry

Inquiry only. The Vendor Alpha Inquiry (3A) screen provides users with the ability to view and scroll through a listing of Texas Identification Number System (TINS) or USAS (non-TINS) vendors/payees by a name search. The vendor/payee number, mail code and name displayed on this screen are pulled from either the TINS or USAS vendor/payee database. See the Vendor Profile (34) for an explanation of TINS and USAS vendors/payees.

The 3A screen can also be accessed from a transaction entry screen.

  • On the transaction entry screen, locate the cursor in the vendor name field, and press F1 to bring up the 3A screen.
  • Enter at least the first three characters (including spaces) of the vendor/payee name in the SEARCH NAME field and press Enter to recall the listing.
  • To select a vendor/payee, enter any single character in the selection (S) field to the left of the VENDOR NO/MC.
  • Press F4 to return to transaction entry. The selected vendor/payee number will be carried to the financial transaction that is being entered.

Note: Although only active TINS vendors/payees are displayed, this screen lists USAS vendor/payee numbers for the requested agency regardless of their status code or effective date.

 TEXAS  S03A           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
                              VENDOR ALPHA INQUIRY                         PROD 
 SELECT VENDORS FROM:    (T=TINS, U=USAS)                                       
 SEARCH NAME:                          AGY:                                     
                                                                               
  S          VENDOR NO / MC          VENDOR NAME                                
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
 F1-HELP  F3-END  F4-INTERRUPT  F6-PROCESS  F7-PREVIOUS  F8-NEXT  F11-S034      
 

Note: This screen has no LINK TO field, so the F3 key must be used for screen navigation.

SELECT VENDORS FROM (Required for recall)
Enter one of the following:

T TINS vendors/payees —
The screen lists active vendors/payees contained in TINS. If the screen is accessed from a transaction entry screen, the default value will be T. TINS vendor/payee numbers begin with 1, 3 or 7.
U USAS (non-TINS) vendors/payees —
The screen lists only USAS vendors/payees. USAS vendor/payee numbers begin with zero.

SEARCH NAME (Required for recall)
Enter the vendor/payee name (up to 20 characters) that the search should be based on. You must enter at least the first three characters of the vendor/payee name to complete a valid search. USAS recalls the vendors/payees that meet the selection criteria entered.

Note: Include any spaces in the vendor/payee name. For example, to search for “A1 Painters” enter A1, a space and then the letter P.

AGY (Required for recall for USAS vendors/payees)
Enter the three-digit agency number assigned to the agency for USAS vendors/payees (vendor/payee numbers beginning with zero). For TINS vendors/payees, the agency number field is ignored.

S (Optional)
Enter any single character in the selection (S) field to select a vendor/payee. This field allows for the selection of a specified vendor/payee number for further inquiry using the function keys at the bottom of the screen.

VENDOR NO/MC (System generated)
Displays the valid 11-digit TINS or USAS vendor/payee number and the associated mail code that identifies the vendor/payee’s mailing address or electronic payment routing instructions for payment distribution. A single vendor/payee may have multiple mail codes.

VENDOR NAME (System generated)
Displays the vendor/payee name.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
F7 (Previous) Retrieves the previous page of information.
F8 (Next) Retrieves the following page of information.
F11 (SØ34) Retrieves the Vendor Profile (34) for the selected vendor/payee.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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