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USAS Coding Instructions

28B Trans Code Options Profile

Centrally defined. The Trans Code Options Profile (28B) screen provides processing rules for a transaction code. Information provided on this profile includes: appropriated fund and fund type restrictions, allowed user classes and comptroller object groups, general ledger (GL) account restrictions for generic T-codes, and allowed document and batch types.

Note: The 28B and Trans Code Description (28C) must be inactivated or deleted before inactivating or deleting the corresponding Transaction Code Decision Profile (28A).

 TEXAS  S28B           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                  TRANS CODE OPTIONS PROFILE                      PROD 
 ACTION:    (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
  TRANS CODE:       (MUST BE IN 28A TRANSACTION CODE DECISION PROFILE)          
 ENTER APPROPRIATED FUNDS SEPARATED WITH EITHER A “-” OR “,”                    
                                                                                
                                                                                
 ENTER FUND TYPES SEPARATED WITH EITHER “-” OR “,”                              
                                                                                
         COLUMNS  1234567890 1234567890 1234567890 1234567890 1234567890        
 USER    01 – 50:                                                               
 CLASSES 51 – 99:                                                               
 OBJECT  01 – 50:                                                               
 GROUPS  51 – 99:                                                               
 ENTER COMPTROLLER GL ACCOUNTS SEPARATED WITH EITHER “-” OR “,”.                
                                                                                
                                                                                
 VALID DOC TYPES   1:    2:    3:    4:    5:    6:    7:    8:    9:    10:    
 VALID BATCH TYPES 1:    2:    3:    4:    5:    6:    7:    8:    9:    10:    
      (“%” IN FIRST FIELD MEANS ALL TYPES)               STATUS CODE:           
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                                
                                                                                
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS F9-28A F11-28C
 

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record
R Recall

*Note: Record must be recalled before this action can be performed.

TRANS CODE (Control key – Required)
Enter the three-digit transaction code. Transaction codes are centrally defined on the 28A profile. See the T-Code Reference Guide for a list of valid values.

Note: The transaction code must be set up in the 28A screen before it can be added on the 28B screen.

APPROPRIATED FUNDS (Optional)
Enter the single character in the first position to either include (I) or exclude (E) appropriated funds. Then enter the four-digit appropriated funds.

  • There are 10 fields available for use.
  • Appropriated funds are centrally defined on the Appropriated Fund Profile (D22).
  • Each appropriated fund or range of appropriated funds must be separated by commas, and ranges must be identified with a dash.

    For example:

    ENTER APPROPRIATED FUNDS SEPARATED WITH EITHER A “-” OR “,”
        E 0002 – 0003 , 9999

FUND TYPES (Optional)
Enter the single character in the first position to either include (I) or exclude (E) generally accepted accounting principles (GAAP) fund type. Then enter the two-digit GAAP fund types.

  • There are 10 fields available for use.
  • Fund types are centrally defined on the GAAP Fund Type Profile (D21).
  • Each fund type or range of fund types must be separated by commas, and ranges must be identified with a dash.

    For example:

    ENTER FUND TYPES SEPARATED WITH EITHER “-” OR “,”
       I 01 – 04 , 11 – 12 , 14 , 19 , 21 ,

USER CLASSES (01–50)/(51–99) (Optional)
Enter a Y in the corresponding field for each user class that can be used with the transaction code. For valid values, go online in USAS to the User Class Profile Maintenance (D66) screen. Enter the desired user class, or press the Enter key to recall the first user class. Enter N (Next) in the ACTION field to scroll through the listing.

OBJECT GROUPS (01–50)/(51–99) (Optional)
Enter a Y in the corresponding field for each comptroller object group that can be used with the transaction code. For valid values, go online in USAS to the Titles Profile (D53) and enter VCOG in the TABLE ID field. Enter N (Next) in the ACTION field to scroll through the listing.

COMPTROLLER GL ACCOUNTS (Optional)
Enter the single character in the first position to either include (I) or exclude (E) comptroller GL accounts. Then enter the four-digit GL accounts. Comptroller GL accounts are centrally defined on the Comptroller General Ledger Account Profile (D31).

  • There are 22 fields available for use.
  • Generally the GL accounts listed in this field are used in combination with real comptroller GL accounts.
  • Each comptroller GL account or range of comptroller GL accounts must be separated by commas, and ranges must be identified with a dash.

    For example:

    ENTER COMPTROLLER GL ACCOUNTS SEPARATED WITH EITHER “-” OR “,”.
       I 0050 – 0060 , 0062 – 0066 , 0072 – 0086 , 0100 – 0130 , 0200 ,

VALID DOC TYPES (Optional)
Enter the one-character valid document types for each transaction code (up to 10 document types). A % in the first field means all document types are valid. If a % is placed in the first VALID DOC TYPES field, all other document types must be left blank. Valid document types are centrally defined on the Document Control Profile (33).

VALID BATCH TYPES (Optional)
Enter the one-character valid batch type for each transaction code (up to 10 batch types). A % in the first field means all batch types are valid. If a % is placed in the first VALID BATCH TYPES field, all other types must be left blank. For Batch Types, please see USAS Reference page.

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
F9 (28A) Automatically links to the Transaction Code Decision Profile (28A) screen. If a profile record has been recalled and is displayed on the 28B screen when the F9 key is pressed, that profile record will be automatically recalled.
F11 (28C) Automatically links to the Trans Code Description (28C) screen. If a profile record has been recalled and is displayed on the 28A screen when the F11 key is pressed, that profile record will be automatically recalled.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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