USAS Coding Instructions

570 Special Correction Processing

Note: This profile is not currently in use.

Central use only. The Special Correction Processing (570) screen allows for document level deletion regardless of posting status. However, a document cannot be deleted if it is no longer on the internal transaction (IT) file. To access this screen, select option 57 Special Correction Processing on the Transaction Entry Submenu.

 TEXAS  S570           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                SPECIAL CORRECTION PROCESSING                     PROD 
                                                                                
 ACTION:   (R=RECALL,D=DELETE,U=UNDELETE. RECALL THE DOCUMENT BEFORE UPDATING ) 
                                                                                
              DOCUMENT AGENCY:                                                  
              DOCUMENT NUMBER:                                                  
              FISCAL YEAR    :                                                  
                                                                                
              BATCH AGENCY   :                                                  
              BATCH DATE     :                                                  
              BATCH TYPE     :                                                  
              BATCH NUMBER   :                                                  
                                                                                
                                                                                
                                                                                
              DOCUMENT COUNT :            DOCUMENT AMOUNT:        
                                                                                
              CALCULATED CNT :            CALCULATED AMT :        
                                                                                
                                                                                
                                                                                
                                                                                
 F1-HELP F3-END F4-INTRUPT F6-PROC F8-DOC/TRK F9-BALANCE F11-DETAILS F12-HDRS

ACTION (Required)
Enter the one-character action code.

R	Recall
D	Delete*
U	Undelete* – Not currently in use

*Note: Record must be recalled before this action can be performed.

DOCUMENT AGENCY (Control key – required)
Enter the three-digit agency number that represents the document agency associated with the document being recalled.

DOCUMENT NUMBER (Control key – Required)
Enter the eight-digit document number to be used for recall.

FISCAL YEAR (Control key – Required)
Enter the two-digit fiscal year to be used for recall.

BATCH AGENCY (System generated)
Displays the batch agency associated with the document agency, document number and FY entered on this screen.

BATCH DATE (System generated)
Displays the batch date associated with the document agency, document number and FY entered on this screen.

BATCH NUMBER (System generated)
Displays the batch number associated with the document agency, document number and FY entered on this screen.

DOCUMENT COUNT (System generated)
Displays the number of transactions in the document.

DOCUMENT AMOUNT (System generated)
Displays the total amount of transactions in the document.

CALCULATED CNT (System generated)
Displays the calculated/computed count. This count is the number of transactions in the document as calculated by the system.

CALCULATED AMT (System generated)
Displays the calculated/computed amount. This amount is the total of the transactions in the document as calculated by the system.

Function Key Definitions

F1	(Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3	(End) Returns the screen to the menu associated with that screen.
F4	(Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6	(Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
F8	(Doc/Track) Automatically links to the Document Tracking Inquiry (37) screen. If a document has been recalled on the 570 screen when the F8 key is pressed, the document header information will be carried over to the 37 screen.
F9	(Balancing) Automatically links to the Batch Balancing (502) screen. If a document and the related batch information has been recalled and is displayed on the 570 screen when the F9 key is pressed, the batch header information will be carried over to the 502 screen.
F11	(Details) Automatically links to the View a Batch (520) screen. If a document and the related batch information has been recalled and is displayed on the 570 screen when the F11 key is pressed, the batch header information will be carried over to the 520 screen.
F12	(Headers) Automatically links to the View Batch Headers (530) screen.