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USAS Coding Instructions

D49 Payment Message Profile

Note: This profile is not currently in use.

Centrally defined. The Payment Message Profile (D49) can be used to create standard payment messages that will be posted in the transaction entry description field positions five through 40. The payment message code and a space will fill the first four positions and blanks will fill the last six positions (35–40).

When the first three characters in the transaction description field match a valid message code on the D49 screen and positions four through 40 are blank, the payment message code and message will be posted in the description field. If only three characters are entered in the transaction description field and no match is found on this profile, a fatal error will be issued for the transaction.

For payment transactions, the first 30 characters of the description field are included on the USAS warrant stub and the Accounting Event Record Inquiry (84) screen. Otherwise, this payment message will be included in the first 40 positions of the full 80 character description.

Note: If text is also entered on the transaction in positions 41–80, then this additional text will be posted in the transaction description field in positions 41–80.

 TEXAS  SD49           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                    PAYMENT MESSAGE PROFILE                       PROD 
                                                                                
 ACTION:    (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
                                                                                
            MESSAGE CODE:                                                       
                                                                                
                 MESSAGE:                                                       
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                         STATUS CODE:           
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                                
                                                                                
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS
 

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record
R Recall

*Note: Record must be recalled before this action can be performed.

MESSAGE CODE (Control key – Required)
Enter the three-digit message code.

MESSAGE (Required to add new record)
Enter the payment message (up to 30 characters).

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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