USAS Coding Instructions
Issued: Dec. 1, 1997
Updated: March 28, 2024 – View Changes
FPP Q.010
Contents
USAS Coding Instructions provides detailed information about all processing screens found in the Uniform Statewide Accounting System (USAS), including profile, inquiry, and transaction entry screens. This manual is designed to function as a dictionary for USAS screens and their fields. See the USAS Reference page for additional information.
- About This Manual
- D01 LBB Object Profile
- D02 Agency Profile
- D03 Organization Code Profile
- D04 Program Code Profile
- D05 Balance Type Profile
- D06 Project Type Profile
- D08 GAAP Source/Object Profile
- D09 Comptroller Source/Group Profile
- D10 Comptroller Object Profile
- D11 Agency Object Profile
- D12 Agency Group Profile
- D13 GAAP GL Account Category Profile
- D14 GAAP GL Account Class Profile
- D15 Appropriation Group Profile
- D16 GAAP Category Profile
- D17 NACUBO Fund Group Profile
- D18 NACUBO Fund Profile
- D19 PCA Group Profile
- D20 GAAP Fund Group Profile
- D21 GAAP Fund Type Profile
- D22 Appropriated Fund Profile
- D23 Fund Profile
- D24 GAAP Fund Profile
- D25 Agency Object Group Profile
- D26 Agency Code 1 Profile
- D27 Agency Code 2 Profile
- D28 Grantor Profile
- D29 Debt/Investment Profile
- D30 Purge Criteria Profile
- D31 Comptroller General Ledger Account Profile
- D32 Agency General Ledger Account Profile
- D33 NACUBO Category Profile
- D34 NACUBO Source/Object Profile
- D35 Grant Type Profile
- D36 Agency Code 3 Profile
- D37 Other System Cost Center Profile
- D38 NACUBO Subfund Profile
- D40 Grant Category Profile
- D42 Project Number Profile
- D44 Action Code Profile
- D45 NACUBO G/L Account Category Profile
- D46 NACUBO G/L Account Class Profile
- D47 Grant Number Profile
- D48 Grant Object Profile
- D49 Payment Message Profile
- D51 Error Code Profile
- D52 Payment Addenda Record Type Profile
- D53 Titles Profile
- D54 NACUBO Function Code Profile
- D61 Current Date Profile
- D62 Payroll Date Profile
- D63 Device ID Profile
- D64 Report Control Profile
- D66 User Class Profile Maintenance
- D67 Valid Transaction Codes for User Class
- D71 GAAP Function Profile
- D80 Other System Object Profile
- D98 Late Payment Interest Rate Profile
- 3A Vendor Alpha Inquiry
- 3N Vendor Number Inquiry
- 8A Agency Relationship Edit Profile
- 8B Appropriated Fund Relationship Edit Profile
- 8C Comptroller Object Relationship Edit Profile
- 8D Program Code Relationship Edit Profile
- 8E Organization Code Relationship Edit Profile
- 15 (515) Invoice Entry
- 19 (519) Legal/Descriptive Text
- 20 Appropriation Number Profile
- 20B Appropriation AFR T-Code/COBJ Profile
- 22 Cost Allocation Profile
- 23 Fixed Percent Allocation Profile
- 24 Index Code Profile
- 25 Agency Control Profile
- 26 Program Cost Account Profile
- 27 Project Control Profile
- 28A Transaction Code Decision Profile
- 28B Trans Code Options Profile
- 28C Trans Code Description Profile
- 29 Grant Control Profile Maintenance/Inquiry
- 30 Contract Profile
- 30B Contract Multi-Vendor Profile
- 31 Subgrantee Control Profile
- 33 Document Control Profile
- 33A Doc Tracking Payee/Compt Object Profile
- 33B Doc Tracking Payee/Compt Object Listing
- 34 Vendor Profile
- 35 Batch Tracking
- 36 Payee Amount Limit Profile
- 37 Document Tracking Inquiry
- 38 Multiple Document Tracking
- 39 Approvals by Document
- 41 Disbursement Maintenance
- 44 Single Payment Cancellation
- 45 Document/Payment Range Cancellation
- 46 Expenditure Detail by Month by Appn: Cash Basis Inquiry
- 47 Revenue Detail by Month by Appn: Cash Basis Inquiry
- 49A Appropriation/Object Detail Inquiry
49B Appropriation/Object Expenditure Detail Inquiry - 54A Batch Header Correction
- 54B Detail Correction
- 54C Valid Field ID Values
- 55 (550) Recurring Transaction Profile
- 56 General Ledger Summary Inquiry
- 57 Cash Control Summary Inquiry
- 58 Agency/Fund Summary Inquiry
- 59 Appropriation Summary Inquiry
- 61 Agency Budget Record Inquiry
- 62 Appropriation Record Inquiry
- 63 Cash Control Record Inquiry
- 64 Document Record Inquiry
- 65 General Ledger Record Inquiry
- 66 Grant Record Inquiry
- 67 Appropriation Agency Detail Inquiry
- 68 Contract Record Inquiry
- 69 Agency/Fund Record Inquiry
- 77 Index Selection
- 78 Program Cost Account Selection
- 79 Comptroller Object Selection
- 80 Project Record Inquiry
- 81 Agency Object Selection
- 84 Accounting Event Record Inquiry
- 85 Vendor Transaction Inquiry
- 86 Document Transaction Inquiry
- 88 Accounting Event Inquiry
- 89 Confidential Indicator Correction
- 90 News/Help Table
- 91 Report Request Profile
- 92 Grant/Project Billing Request
- 93 Recurring Transaction Request
- 94 User ID Cross Reference
- 95 Report Distribution Profile
- 96A Security Profile
- 96B Security Profile
- 97 System Management Profile
- 500 Batch Header Entry
- 502 Batch Balancing
- 501, 503, 504, 505, 506, 507 and 509 Transaction Entry
- 510 Recall a Batch for Correction
- 511 Change Batch Header
- 520 View a Batch
- 530 View Batch Headers
- 570 Special Correction Processing
| Date | Updates |
|---|---|
| 03/28/2024 | Updated to reflect discontinuation of contract extract files |
| 04/25/2022 | Updated field titles from CAFR to ACFR per GASB 98 |
| 01/04/2022 | Updated TYPE OF DAY and DIR DEP PMT DEADLINE information in D61 Current Date Profile section |