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USAS Coding Instructions

49A Appropriation/Object Detail Inquiry
49B Appropriation/Object Expenditure Detail Inquiry

Inquiry only. The Appropriation/Object Detail Inquiry (49A) and the Appropriation/Object Expenditure Detail Inquiry (49B) screens provide a comptroller object level view of either revenue (49A) or expenditure (49B) transactions. This screen is presented in two views. The view displayed is determined by the value entered in the REV/EXP field.

49A Appropriation/Object Detail Inquiry (Default View)

 TEXAS  S049           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:              APPROPRIATION/OBJECT DETAIL INQUIRY                 PROD 
                                                                                
 AGY:     FY:    AY:    APPN:       APPD FUND:      REV/EXP:                    
                                                                                
 APPROP  COMPT   ADJ BUD                                      UNBUDGETED        
 FUND    OBJECT  BY OBJECT              REVENUE               REVENUE           
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
 F1-HELP F3-END F4-INTERRUPT F7-BACKWARD F8-FORWARD F9-EXPENDITURE              
 

49B Appropriation/Object Expenditure Detail Inquiry

TEXAS  S049           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:         APPROPRIATION/OBJECT EXPENDITURE DETAIL INQUIRY          PROD 
                                                                                
 AGY:     FY:    AY:    APPN:       APPD FUND:      REV/EXP:                    
                                                                                
 APPROP  COMPT   ADJ BUD                                      REMAINING FREE    
 FUND    OBJECT  BY OBJECT              EXPENDITURE           BUDGET            
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
 F1-HELP F3-END F4-INTERRUPT F7-BACKWARD F8-FORWARD F9-REVENUE                  
 

The 49A and 49B screens display data from the general ledger (GL) summary table and the following GL accounts:

Revenue Appropriation/Object Inquiry (49A):

5000 Revenue control – Cash
6010 Transfers in
6080 Residual equity non-cash transfers in (Inactive GL account)
9010 Estimated revenues

Expenditure Appropriation/Object Inquiry (49B):

5500 Expenditure control – Cash
6050 Transfers out
6085 Residual equity non-cash transfers out (Inactive GL account)
9060 Appropriation control
  • Whether activity is shown as revenue or expenditure depends on the GL account and the object type on the Comptroller Object Profile (D1Ø).
  • All amounts shown on this screen are cumulative totals.
  • The GL summary table is only updated via the nightly input edit update (IEU) cycle.
  • The user can navigate between the views by either the function keys or the REV/EXP field.

Note: When accessing this screen through the LINK TO option, the A or B must be entered. For example: 49A.

AGY (Required for recall)
Enter the three-digit agency number assigned to the agency.

FY (Optional for recall)
Enter the two-digit fiscal year. An FY is a 12-month period used to identify the accounting year. FYs are used in GAAP-based reports. The FY for the state of Texas begins Sept. 1 and ends Aug. 31.

  • If FY is left blank, the totals displayed will be for the specified appropriation year (AY) across all FYs.
  • If FY is entered and AY is blank, the totals displayed will be for all AYs within the specified FY.
  • If both FY and AY are entered, the totals displayed will be for the specified FY and AY only.

Note: If FY is left blank, AY will be required.

AY (Optional for recall)
Enter the two-digit appropriation year. The AY is the year for which funds are appropriated by the Legislature for setting up budgets, depositing money and paying obligations.

  • If AY is left blank, the totals for all AYs within the specified FY will be displayed.
  • If AY is entered and FY is blank, the totals displayed will be for that AY across FYs.
  • If both AY and FY are entered, the totals displayed will be for the specified AY and FY only.

Note: If AY is left blank, FY will be required.

APPN (Required for recall)
Enter the five-digit appropriation number. Appropriation numbers are centrally defined on the Appropriation Number Profile (20).

APPD FUND (Optional for recall)
Enter the four-digit appropriated fund. Appropriated funds are centrally defined on the Appropriated Fund Profile (D22).

REV/EXP (Required for recall)
Enter the appropriate value to determine which view of this screen is displayed.

R Revenue (49A)
E Expenditure (49B)

APPROP FUND (System generated)
Displays the appropriated fund. Total amounts will be displayed at the end of each appropriated fund object listing.

COMPT OBJECT (System generated)
Displays the comptroller object and the associated amounts.

ADJ BUD BY OBJECT (System generated)
Displays the adjusted budget by object based on FY and/or AY, appropriation, appropriated fund, comptroller object and GL account.

  • For the revenue view (49A), the associated GL account is 9010.
  • For the expenditure view (49B), the associated GL account is 9060.

REVENUE (49A view) or Expenditure (49B view)
Displays the revenue or expenditure amounts based on FY and/or AY, appropriation, appropriated fund, comptroller object and GL account.

  • For the revenue view (49A), the associated GL accounts are 5000, 010 and 6080 (Inactive GL account).
  • For the expenditure view (49B), the associated GL accounts are 5500, 6050 and 6085 (Inactive GL account).

UNBUDGETED REVENUE (49A view) or REMAINING FREE BUDGET (49B view)
Displays either the unbudgeted revenue or the remaining free budget. This amount is calculated by subtracting the amount in the REVENUE or EXPENDITURE column from the amount in the ADJ BUD BY OBJECT column.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F7 (Backward) Retrieves the previous page of information.
F8 (Forward) Retrieves the following page of information.
F9 (Expenditure or Revenue) Allows for toggling between the 49A revenue object view and the 49B expenditure object view.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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