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USAS Coding Instructions

D13 GAAP GL Account Category Profile

Centrally defined. The GAAP GL Account Category Profile (D13) screen classifies generally accepted accounting principles (GAAP) general ledger (GL) accounts into similar categories (such as current or non-current assets) for balance sheet reporting purposes. GAAP GL account categories are associated with GAAP GL account classes on the GAAP GL Account Class Profile (D14).

 LINK TO:               GAAP GL ACCOUNT CATEGORY PROFILE                   PROD 
 ACTION:    (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
    GAAP GL ACCOUNT CATEGORY:                                                   
                                                         STATUS CODE:           
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:           

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record
R Recall

*Note: Record must be recalled before this action can be performed.

GAAP GL ACCOUNT CATEGORY (Control key – Required)
Enter the two-digit general ledger account category.

01 Current assets
06 Non-current assets
11 Other debits
16 Deferred Outflows of Resources
21 Current liabilities
26 Non-current liabilities
31 Other credits
36 Deferred Inflows of Resources
41 Fund equity
45 Net assets
51 Fund balance (Deficits)
55 Fund financial statement revenue/expenditures summary account category
60 Basis conversion revenue/expenditures summary account category
61 Statistics

TITLE (Required to add new record)
Enter the general ledger account category title (up to 40 characters).

CAFR TYPE IND (Required to add new record)
Enter the one-character Comprehensive Annual Financial Report (CAFR) type indicator. This element is used to produce the balance sheet.

A Asset
E Equity
I Deferred Inflow
L Liability
O Deferred Outflow
S Statistic

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
Glenn Hegar
Texas Comptroller of Public Accounts
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