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USAS Coding Instructions

D66 User Class Profile Maintenance

Centrally defined. The User Class Profile Maintenance (D66) screen is used to set up user classes and define the relationship between user classes and action codes. Action codes are centrally defined on the Action Code Profile (D44) screen and are used to identify specific document/batch level approvals, errors and processing events.

The user class security function is an internal control designed to separate accounting duties and to limit user access to only those functions necessary to perform their duties. User class is a required field on the Security Profile (96A) and is used to grant a user security access to USAS.

The Transaction Code Options Profile (28B) screen controls which user classes can be used for each transaction code. Listings of transaction codes by user class can be found on the Valid Transaction Codes for User Class (D67) screen.

 TEXAS  SD66           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                USER CLASS PROFILE MAINTENANCE                    PROD 
                                                                               
 ACTION:       (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                   
                                                                               
            USER CLASS:                                                         
                 TITLE:                                                        
                                                                               
                                                                               
                                                                               
                                                                               
     I/E (I=INCLUDE,E=EXCLUDE)                                                  
     ENTER ACTION CODES SEPARATED WITH EITHER “-” OR “,”.                       
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                        STATUS CODE:           
 EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                               
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS F10-D67
 

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record
R Recall

*Note: Record must be recalled before this action can be performed.

USER CLASS (Control key – Required)
Enter the two-digit user class.

TITLE (Required to add new record)
Enter the user class title (up to 50 characters).

I/E (Required to add new record)
Enter the single character to either include (I) or exclude (E) action codes. This indicator determines if the following action codes are included or excluded for the user class.

AGENCY/ACTION CODE (Required to add new record)

Note: This is a split field. The first field is the agency number (AGENCY), and the second field is the action code (ACTION CODE).

Enter the three-digit agency number and three-character action code combination or range of agency number/action code combinations.

  • Agency number/action code combinations must be set up in the D44 profile.
  • For central action codes the agency must be 000.
  • There are seven code fields available for use.
  • Each agency number/action code combination or range of agency number/action code combinations must be separated by commas, and ranges must be identified with a dash.

    For example:

    I/E (I=INCLUDE,E=EXCLUDE)
    ENTER ACTION CODES SEPARATED WITH EITHER “-” OR “,”.
    I 000 250 , 000 300 - 000 349 , 000 999 ,

Note: Agency-defined (alphabetic) action codes are not currently in use.

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
F10 (D67) Automatically links to the Valid Transaction Codes for User Class (D67) screen. If a user class has been recalled on the D66 screen when F10 is pressed, the user class will carry over to the D67 screen.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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