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USAS Coding Instructions

D42 Project Number Profile

Agency defined. The Project Number Profile (D42) screen is a required profile for agencies that wish to use the project subsystem. This profile is used to set up project numbers and may also be used to select budgeting by project phase. Project number is a required field on the Project Control Profile (27).

 TEXAS  SD42           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                    PROJECT NUMBER PROFILE                        PROD 
                                                                               
 ACTION:    (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
                                                                               
             AGENCY:     (MUST BE IN DØ2 AGENCY PROFILE)                        
                                                                               
     PROJECT NUMBER:                                                            
              TITLE:                                                            
                                                                               
          PROJ TYPE:   (MUST BE IN DØ6 PROJECT TYPE PROFILE)                    
                                                                               
 PROJ PH BUDGET IND:   (Y OR N – CONTROL BUDGETS AT PHASE LEVEL)                
                                                                               
                                                                               
    PROJECT MANAGER:                                                             
           PHONE NO:                                                            
                                                                               
                                                                               
                                                        STATUS CODE:           
 EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                               
                                                                               
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS
 

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record

Note: The agency number is a required field for the next action to display information.

R Recall

*Note: Record must be recalled before this action can be performed.

AGENCY (Control key – Required)
Enter the three-digit agency number assigned to the agency.

PROJECT NUMBER (Control key – Required)
Enter the six-digit project number.

TITLE (Required to add new record)
Enter the project number title (up to 40 characters).

PROJECT TYPE (Required to add new record)
Enter the one-character project type from the Project Type Profile (DØ6).

PROJ PH BUDGET IND (Required to add new record)
Enter the one-character project phase budget indicator.

Y Yes. The project phase will be posted to the project (PJ) financial table. To control project budgets by project phase, this indicator must be set to Y, and the PROJ CTL TYPE on the 27 screen must be set to 1 (Fatal) or 2 (Warning).
N No. The phase will not be posted to the table.

Note: An agency may choose to post the project phase to the PJ financial table but choose not to use project budgetary controls. The PROJ CTL TYPE selected on the 27 screen would be 0 (None).

PROJECT MANAGER (Optional)
Enter the project manager name (up to 60-characters).

PHONE NO (Optional)
Enter the 10-digit phone number starting with the area code. All 10 digits of the phone number must be entered.

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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