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USAS Coding Instructions

D38 NACUBO Subfund Profile

Centrally defined. The NACUBO Subfund Profile (D38) screen creates subfund classifications used by colleges and universities. National Association of College and University Business Officers (NACUBO) subfunds were used before the implementation of Statement Number 34 of the Governmental Accounting Standards Board (GASB). Before GASB 34, the NACUBO fund structure (see Data Classification Structure on the USAS Reference page) was used in preparing the Annual Comprehensive Financial Report (ACFR).

• NACUBO subfund is set up one-to-one with the NACUBO Fund Profile (D18).
• NACUBO subfund is a required entry field in USAS and must either be directly entered on an accounting transaction or inferred by the program cost account (PCA).
• NACUBO subfund reflects the lowest level of this fund classification structure.

 TEXAS  SD38           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                    NACUBO SUBFUND PROFILE                        PROD 
                                                                                
 ACTION:    (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
                                                                                
              NACUBO SUBFUND:                                                   
                                                                                
                       TITLE:                                                   
                                                                                
                 NACUBO FUND:        (MUST BE IN D18 NACUBO FUND PROFILE)       
                                                                                
           NACUBO FUND GROUP:        (SYSTEM GENERATED)                         
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                         STATUS CODE:           
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                                
                                                                                
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS                                         
 

ACTION (Required)
Enter the one-character action code.

*Note: Record must be recalled before this action can be performed.

NACUBO SUBFUND (Control key – Required)
Enter the four-character NACUBO subfund.

TITLE (Required to add new record)
Enter the NACUBO subfund title (up to 40 characters).

NACUBO FUND (Required to add new record)
Enter the four-digit NACUBO fund. See the NACUBO Fund Profile (D18) for a listing of valid values.

NACUBO FUND GROUP (System generated)
Displays the NACUBO fund group based on the NACUBO fund entered.

STATUS CODE (Optional)
Enter the one-character status code.

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions