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USAS Coding Instructions

D62 Payroll Date Profile

Centrally defined. The Payroll Date Profile (D62) screen defines processing dates for all non-supplemental Uniform Statewide Payroll/Personnel System (USPS), Standardized Payroll/Personnel Reporting System (SPRS) and annuitant payrolls. This screen may be used by agencies to determine the latest date they are able to process a regular payroll (TAPE CREATION DATES) to make the pay date shown (PAYDAY DATE). Regular payrolls successfully processed on or before the applicable TAPE CREATION DATE will have their direct deposit payments transmitted to financial institutions on the applicable TRANSMITTAL DATE with directions to pay on the PAYDAY DATE. Warrants will carry the WARRANT ISSUE DATE.

Note: Second bimonthly payroll dates are the same as the regular monthly payroll dates.

TEXAS    SD62         UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                     PAYROLL DATE PROFILE                         PROD 
                                                                                
 ACTION:     (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                      
 MONTH/YEAR:                                                                    
             --------------- DIRECT DEPOSIT DATES ---------------               
                                                                                
  --TAPE CREATION DATES-- ---TRANSMITTAL DATES--- --------PAYDAY DATES--------- 
                                                                                
  ERS/TRS MONTHLY 1ST BIM ERS/TRS MONTHLY 1ST BIM  ERS    TRS   MONTHLY 1ST BIM 
   ANNU    PYRL    PYRL    ANNU    PYRL    PYRL    ANNU   ANNU   PYRL    PYRL   
                                                                                
                                                                                
             --------------- WARRANT ISSUE DATES ----------------               
                                                                                
           MONTHLY PAYROLL                       BI-MONTHLY PAYROLL             
                                                                                
   PAYROLL ENDING    WARRANT ISSUE         PAYROLL ENDING    WARRANT ISSUE      
                                                                                
                                                         STATUS CODE:           
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                                
                                                                                
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS                                       
  

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record
R Recall

*Note: Record must be recalled before this action can be performed.

MONTH/YEAR (Control key – Required)
Enter the four-digit month and year of the payroll (MMYY).

Direct Deposit Dates

TAPE CREATION DATES – ERS/TRS ANNU (Required to add new record)
Enter the six-digit Employees Retirement System (ERS) or Teacher Retirement System (TRS) annuity tape creation date (MMDDYY).

TAPE CREATION DATES – MONTHLY PYRL (Required to add new record)
Enter the six-digit payroll tape creation date (MMDDYY).

TAPE CREATION DATES – 1ST BIM PYRL (Required to add new record)
Enter the six-digit first bimonthly payroll tape creation date (MMDDYY).

TRANSMITTAL DATES – ERS/TRS ANNU (Required to add new record)
Enter the six-digit Employees Retirement System or Teacher Retirement System Annuity transmittal date (MMDDYY).

TRANSMITTAL DATES –MONTHLY PYRL (Required to add new record)
Enter the six-digit payroll transmittal date (MMDDYY).

TRANSMITTAL DATES – 1ST BIM PYRL (Required to add new record)
Enter the six-digit first bimonthly payroll transmittal date (MMDDYY).

PAYDAY DATE – ERS ANNU (Required to add new record)
Enter the six-digit Employees Retirement System payday date (MMDDYY).

PAYDAY DATE – TRS ANNU (Required to add new record)
Enter the six-digit Teacher Retirement System payday date (MMDDYY).

PAYDAY DATE – MONTHLY PYRL (Required to add new record)
Enter the six-digit payroll payday date (MMDDYY).

PAYDAY DATE – 1ST BIM PYRL (Required to add new record)
Enter the six-digit first bimonthly payroll payday date (MMDDYY).

Warrant Issue Dates

MONTHLY PAYROLL – PAYROLL ENDING (Required to add new record)
Enter the six-digit payroll ending date (MMDDYY).

MONTHLY PAYROLL – WARRANT ISSUE (Required to add new record)
Enter the six-digit warrant issue date (MMDDYY).

BI-MONTHLY PAYROLL – PAYROLL ENDING (Required to add new record)
Enter the six-digit payroll ending date (MMDDYY).

BI-MONTHLY PAYROLL – WARRANT ISSUE (Required to add new record)
Enter the six-digit warrant issue date (MMDDYY).

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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