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USAS Coding Instructions

93 Recurring Transaction Request

Note: This profile is not currently in use.

Agency defined. The Recurring Transaction Request (93) screen allows the user to request that recurring transactions be calculated and reported or calculated and generated. The Recurring Transaction Profile (55) is used to establish the guidelines for recurring transactions, and the 93 screen establishes when the recurring transaction will be generated and posted.

 TEXAS  S093           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                 RECURRING TRANSACTION REQUEST                    PROD 
                                                                                
 ACTION:    (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
                                                                                
 AGENCY:                                                                        
 CYCLE           FROM DATE   TO DATE    TRANS     FROM DATE   TO DATE   TRANS   
 SELECTION:         MMDD       MMDD      IND         MMDD       MMDD     IND    
                 1:                               4:                            
                 2:                               5:                            
                 3:                               6:                            
                                                                                
 TRANSACTIONS TO EXCLUDE:                                                       
   1:            2:            3:            4:            5:                   
   6:            7:            8:            9:           10:                   
                                                                                
 TRANSACTIONS TO INCLUDE:                                                       
   1:            2:            3:            4:            5:                   
   6:            7:            8:            9:           10:                   
                                                         STATUS CODE:           
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                                
                                                                                
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS                                         
 

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record

Note: The agency number is a required field for the next action to display information.

R Recall

*Note: Record must be recalled before this action can be performed.

AGENCY (Control key – Required)
Enter the three-digit agency number assigned to the agency. Since agency is the complete control key, only one profile record per agency can be added.

Cycle Selection

FROM DATE MMDD (Required to add a record)
Enter the four-digit from dates (MMDD) (up to six dates). MM must be 01–12 and DD from 01–31. This field must be less than or equal to the TO DATE field.

TO DATE MMDD (Required to add a record)
Enter the four-digit to dates (MMDD) (up to six dates). MM must be 01–12 and DD from 01–31. This field must be greater than or equal to the FROM DATE field.

TRANS IND (Required to add a record)
Enter the one-character transaction indicators (up to six indicators).

  Blank – No action taken.
G Generates and posts selected transactions.
P Proof list only – Does not post transactions.

TRANSACTIONS TO EXCLUDE (1–10) (Optional)
Enter the six-digit recurring transaction numbers to exclude (up to 10 recurring transaction index (RTI) numbers). Transactions to exclude are agency defined on the Recurring Transaction Profile (55).

TRANSACTIONS TO INCLUDE (1–10) (Optional)
Enter the six-digit recurring transaction numbers to include (up to 10 RTI numbers). Transactions to include are agency defined on the the 55 screen.

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use. In addition to inactivating the profile record, the TRANS IND field must be blanked out to prevent the system from generating the recurring transaction.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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