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USAS Coding Instructions

D28 Grantor Profile

Agency defined. The Grantor Profile (D28) screen defines the grantor ID and is a required field on the Grant Number Profile (D47). The grantor ID is used as a sort option on grant reports such as:

• Federal Cash Transaction Report (DAFR8500)
• Request for Advance or Reimbursement (DAFR8520)
• Grant Financial Status Report (DAFR8530)

 TEXAS  SD28           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                       GRANTOR PROFILE                            PROD 
                                                                               
 ACTION:    (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
                                                                               
       AGENCY:     (MUST BE IN D02 AGENCY PROFILE)                              
           ID:                                                                  
                                                                               
         NAME:                                                                  
                                                                               
    ADDRESS 1:                                                                  
    ADDRESS 2:                                                                  
    ADDRESS 3:                                                                  
                                                                               
         CITY:                                STATE:    ZIP CODE:               
                                                                               
                                                                               
                                                                               
                                                                               
                                                        STATUS CODE:           
 EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                               
                                                                               
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS
 

ACTION (Required)
Enter the one-character action code.

*Note: Record must be recalled before this action can be performed.

AGENCY (Control key – Required)
Enter the three-digit agency number assigned to the agency.

ID (Control key – Required)
Enter the grantor identification number (up to 14 digits).

NAME (Required to add new record)
Enter the grantor name (up to 30 characters).

ADDRESS 1 (Required to add new record)
Enter the address 1 (up to 40 characters).

ADDRESS 2 (Optional)
Enter the address 2 (up to 40 characters).

ADDRESS 3 (Optional)
Enter the address 3 (up to 40 characters).

CITY (Required to add new record)
Enter the city (up to 30 characters).

STATE (Required to add new record)
Enter the two-character state abbreviation.

ZIP CODE (Required to add new record)
Enter the ZIP code (up to nine digits). The first five digits are required, and the next four are optional.

STATUS CODE (Optional)
Enter the one-character status code.

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions