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USAS Coding Instructions

D29 Debt/Investment Profile

Note: This profile is not currently in use.

Agency defined. The Debt/Investment Profile (D29) screen defines the debt issue numbers and investment issue numbers. The debt/investment issue number is a field on the journal voucher (JV) transaction entry screen and the balanced JV transaction entry screen.

 TEXAS    SD29         UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                    DEBT/INVESTMENT PROFILE                       PROD 
                                                                                
 ACTION:     (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                      
                                                                                
                      AGENCY:        (MUST BE IN D02 AGENCY PROFILE)            
        DEBT/INVEST ISSUE NO:                                                   
                       TITLE:                                                   
                                                                                
                 GL BOND CAT:                                                   
                  BOND CLASS:     (T=TERM, S=SERIAL)                            
                   DEBT TYPE:     (G=GENERAL OBLIGATION, R=REVENUE, O=OTHER)    
             DEBT/INVEST IND:     (D=DEBT OR I=INVESTMENT)                      
                      MPCODE:                                                   
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                              	                       STATUS CODE:          
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                                
                                                                                
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS                                         
 

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record

Note: The agency number is a required field for the next action to display information.

R Recall

*Note: Record must be recalled before this action can be performed.

AGENCY (Control key – Required)
Enter the three-digit agency number assigned to the agency.

DEBT/INVEST ISSUE NO (Control key – Required)
Enter the nine-character debt/investment issue number.

TITLE (Required to add new record)
Enter the debt/investment title (up to 40 characters).

GL BOND CAT (Required to add new record if the debt/investment indicator is D)
Enter the two-character general ledger (GL) bond category. For valid values, go online in USAS to the Titles Profile (D53) and enter BCAT in the TABLE ID field. Enter N (Next) in the ACTION field to scroll through the listing.

BOND CLASS (Required to add new record)
Enter the one-character bond class as listed in the D53 profile under TABLE ID BCLS.

D Deep discount bonds
S Serial – Bond matures at a series of stated installment dates or repayment of principal occurs in a series of installments.
T Term – Bond matures at one stated date.

DEBT TYPE (Required to add new record if the debt/investment indicator is D)
Enter the one-character debt/invest type as listed in the D53 profile under TABLE ID BTYP.

G General obligation bond
O Other bond type
R Revenue bond

DEBT/INVEST IND (Required to add new record)
Enter the one-character debt/investment indicator.

D Debt
I Investment

MPCODE (Optional)
Enter the nine-character multipurpose code. The Committee on Uniform Securities Identification Procedures (CUSIP) number may be entered in the multipurpose code field if appropriate. If the DEBT/INVEST IND is I and the MPCODE is left blank, the following warning message will appear: Enter CUSIP # if appropriate.

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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