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USAS Coding Instructions

95 Report Distribution Profile

Centrally defined. The Report Distribution Profile (95) screen information is used by the report distribution subsystem to control remote printing of reports. This profile is also used to designate the information that will be printed on the banner page for each report. The banner page includes all fields on this profile. Reports are sorted by agency, distribution code, requestor, request number and report ID.

There are multiple control key combinations for this screen. All agencies must have an agency level default report distribution profile set up in order to properly receive USAS reports. The control key must be entered in one of the following combinations.

Required Control Key Combinations
Agency Level Default AGENCY       DIST CODE
Requestor Level Default AGENCY REQUESTOR     DIST CODE
Report Level Profile AGENCY REQUESTOR REPORT ID REQUEST NO DIST CODE
 TEXAS  S095       UNIFORM STATEWIDE ACCOUNTING SYSTEM        MM/DD/YY HH:MM PM 
 LINK TO:              REPORT DISTRIBUTION PROFILE                         PROD 
                                                                               
 ACTION:   (A=ADD,  C=CHANGE,  D=DELETE,  N=NEXT,  R=RECALL)                    
                                                                               
 AGENCY:      REQUESTOR:      REPORT ID:          REQUEST NO:    DIST CODE:     
                                                                               
                                                                               
                          MEDIA TYPE:                                           
                           DEVICE ID:                                           
                              COPIES:                                           
           NAME:                                                                
      ADDRESS 1:                                                                
      ADDRESS 2:                                                                
           CITY:                                                                
          STATE:          ZIP:                  MAIL CODE:                      
          PHONE:                                                                
   INSTRUCTIONS:                                                                
                                                                               
                                                        STATUS CODE:            
 EFF START DATE:            EFF END DATE:            LAST PROC DATE:            
                                                                               
                                                                               
 F1-HELP     F3-END     F4-INTERRUPT     F6-PROCESS                             
 

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record

Note: The agency number is a required field for the next action to display information.

R Recall

*Note: Record must be recalled before this action can be performed.

AGENCY (Control key – Required)
Enter the three-digit agency number assigned to the agency.

REQUESTOR (Control key – Required)
Enter the requestor-level default (up to four alphanumeric characters) or a report-level profile.

Leave blank for the agency level default. Blank is a valid value and will be stored on the table as part of the control key for the profile record.

REPORT ID (Control key – Required)
Enter the eight-character report ID that corresponds to the specific report request for a report-level profile. The report ID must be centrally defined on the Report Control Profile (D64). The REQUESTOR, REQUEST NO and DIST CODE fields must also be entered.

Leave blank for the agency-level and requestor-level default. Blank is a valid value and will be stored on the table as part of the control key for the profile record.

REQUEST NO (Control key – Required)
Enter the two-digit request number that corresponds to the specific report request on the 91 screen for a report-level profile. The REQUESTOR, REQUEST NO and DIST CODE fields must also be entered.

Leave blank for the agency-level and requestor-level default. Blank is a valid value and will be stored on the table as part of the control key for the profile record.

DIST CODE (Control key – Required)
Enter the four-character alphanumeric distribution code. This code will be used to sort reports for distribution.

MEDIA TYPE (Required to add a record)
Enter the media type (up to four characters), which identifies the desired output media for the requested report.

RJE Enables remote printing. This value is used for all state agencies.

DEVICE ID (Optional)
Enter the four-character device ID if the media type is remote job entry (RJE) for remote printing or leave blank. The device ID must be centrally defined on the Device ID Profile (D63).

COPIES (Optional)
Enter the two-digit number of copies to be generated.

Note: Only one copy of a report will be sent for the media type of RJE (remote print).

NAME (Optional)
Enter the name of the person/organization to receive the report (up to 60 characters).

ADDRESS 1 (Optional)
Enter the address or additional description of the report destination (up to 40 characters).

ADDRESS 2 (Optional)
Enter the address or additional description of the report destination (up to 40 characters) or leave blank.

CITY (Optional)
Enter the city (up to 30 characters) or leave blank. This identifies the city of the report destination.

STATE (Optional)
Enter the two-character state abbreviation or leave blank. This identifies the state of the report destination.

ZIP (Optional)
Enter the ZIP code (either five or nine digits) or leave blank. This identifies the ZIP code of the report destination.

MAIL CODE (Optional)
Enter the three-digit mail code or leave blank.

PHONE (Optional)
Enter the phone number of the individual to receive the report (up to 10 characters) or leave blank.

INSTRUCTIONS (Optional)
Enter any special delivery instructions or other descriptive data (up to 40 characters) or leave blank.

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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