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USAS Coding Instructions

92 Grant/Project Billing Request

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Agency defined. The Grant/Project Billing Request (92) screen is used to request the billings for grants and projects that are not scheduled for automatic billing at the end of the month. The screen also provides the ability to request a selected cycle of grants and projects.

 TEXAS  S092           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                GRANT/PROJECT BILLING REQUEST                     PROD 
                                                                               
 ACTION:   (A=ADD, C=CHANGE, D=DELETE, R=RECALL)                               
 AGENCY:                                                                       
 PERIOD:    (CM=CUR MONTH, PM=PRIOR MONTH)                                     
                                                                               
 BILLING CYCLE   FROM DATE   TO DATE    TRANS     FROM DATE   TO DATE   TRANS  
 SELECTION          MMDD       MMDD      IND         MMDD       MMDD     IND   
              1                                 4                              
              2                                 5                              
              3                                 6                              
                                                                               
 GRANTS TO EXCLUDE                                                             
    1              2              3              4              5              
 PROJECTS TO EXCLUDE                                                           
    1              2              3              4              5              
 GRANTS TO INCLUDE                                                             
    1              2              3              4              5              
 PROJECTS TO INCLUDE                                                           
    1              2              3              4              5              
                                                                               
                                                                               
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS
 

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record

Note: The agency number is a required field for the next action to display information.

R Recall

*Note: Record must be recalled before this action can be performed.

AGY (Required)
Enter the three-digit agency number assigned to the agency.

PERIOD (Control key – Required)
Enter the fiscal period indicator.

CM Current month (through current date)
PM Prior month (through end of the prior month)

Billing Cycle Selection

FROM DATE MMDD/TO DATE MMDD (Optional)
Enter the ranges of transaction schedules (MMDD) (up to six dates). This field identifies ranges of dates to be included in the transaction table.

Note: The FROM DATE must be less than or equal to the TO DATE.

TRANS IND (Optional)
Enter the one-character transaction indicator.

  Blank – No system action.
P Proof list – Creates a listing of selected grants/projects, but does not post the transactions.
G Generate transaction – Creates a listing of selected grants/projects and sets the transactions up to post in the next input edit update (IEU) cycle.

GRANTS TO EXCLUDE (1–5) (Optional)
Enter the six-character alphanumeric grant number and two-digit phase to identify the grants to exclude from the cycle selection.

PROJECTS TO EXCLUDE (1–5) (Optional)
Enter the six-digit project number and the two-digit phase to identify the projects to exclude from the cycle selection.

GRANTS TO INCLUDE (1–5) (Optional)
Enter the six-character alphanumeric grant number and two-digit phase to identify the grants to include in the cycle selection.

PROJECTS TO INCLUDE (1–5) (Optional)
Enter the six-digit project number and the two-digit phase to identify the projects to include in the cycle selection.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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