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USAS Coding Instructions

D47 Grant Number Profile

Agency defined. The Grant Number Profile (D47) screen is a required profile for agencies that wish to use the grant subsystem. This profile is used to set up grant numbers and may also be used to select budgeting at the grant phase level. Grant number is a required field on the Grant Control Profile Maintenance/Inquiry (29) screen.

 TEXAS  SD47           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                     GRANT NUMBER PROFILE                         PROD 
                                                                               
  ACTION:    (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
                                                                               
            AGENCY:     (MUST BE IN DØ2 AGENCY PROFILE)                         
                                                                               
      GRANT NUMBER:                                                             
             TITLE:                                                             
 GRANT PH BUDGET LEVEL IND:   (Y OR N – CONTROL BUDGETS AT PHASE LEVEL)         
 GRANTOR ID:                CATEGORY:        GRANT TYPE:                        
  PRESS PF5 TO RETRIEVE ADDRESS FROM D28                                        
  ADDRESS 1:                                                                    
  ADDRESS 2:                                                                    
  ADDRESS 3:                                                                    
       CITY:                                STATE:    ZIP CODE:                 
 STATE MATCH PERCENT:                  AWARD DATE:                              
   AWARD CONTRACT NO:                                                           
 MANAGER:                                                                       
                                                        STATUS CODE:           
 EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                               
                                                                               
 F1-HELP F3-END F4-INTERRUPT F5-ADDRESS F6-PROCESS
 

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record

Note: The agency number is a required field for the next action to display information.

R Recall

*Note: Record must be recalled before this action can be performed.

AGENCY (Control key – Required)
Enter the three-digit agency number assigned to the agency.

GRANT NUMBER (Control key – Required)
Enter the six-character alphanumeric grant number.

TITLE (Required to add new record)
Enter the grant number title (up to 50 characters).

GRANT PH BUDGET LEVEL IND (Required to add new record)
Enter the one-character grant phase budget level indicator.

Y Yes. The grant phase will be posted to the grant (GP) financial table. To control grant budgets at the phase level, this indicator must be set to Y, and the GRANT CTL TYPE IND on the 29 screen must be set to 1 (Fatal) or 2 (Warning).
N No. The phase will not be posted to the table.

Note: An agency may choose to post the grant phase to the GP financial table but choose not to use grant budgetary controls. The GRANT CTL TYPE selected on the 29 screen would be 0 (None).

GRANTOR ID (Required to add new record)
Enter the 14-digit grantor identification number. Grant IDs are agency defined on the Grantor Profile (D28).

CATEGORY (Required to add new record if the grant type is 01 for federal grants)
Enter the six-digit category number. Grant categories are centrally defined on the Grant Category Profile (D40).

GRANT TYPE (Required to add new record)
Enter the two-character grant type. Grant types are centrally defined on the Grant Type Profile (D35).

ADDRESS 1 (Required to add new record)
Enter the address line 1 (up to 40 characters), or press F5 to retrieve the full address information from the D28 screen.

ADDRESS 2 (Optional)
Enter the address line 2 (up to 40 characters), or press F5 to retrieve the full address information from the D28 screen.

ADDRESS 3 (Optional)
Enter the address line 3 (up to 40 characters), or press F5 to retrieve the full address information from the D28 screen.

CITY (Required to add new record)
Enter the city (up to 30 characters), or press F5 to retrieve the full address information from the D28 screen.

STATE (Required to add new record)
Enter the two-character state abbreviation, or press F5 to retrieve the full address information from the D28 screen.

ZIP CODE (Required to add new record)
Enter the ZIP code (up to nine digits), or press F5 to retrieve the full address information from the D28 screen. The first five digits are required, and the next four are optional.

STATE MATCH PERCENT (Optional)
Enter the two-digit state match percent or leave blank. If left blank, this field will default to 00.

AWARD DATE (Required to add new record)
Enter the eight-digit award date (MMDDYYYY).

AWARD CONTRACT NO (Required to add new record)
Enter the award contract number (up to 20 alphanumeric characters).

MANAGER (Optional)
Enter the manager name (up to 60 characters).

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F5 (Address) Retrieves the address information (address lines 1–3, city, state and ZIP code) stored on the Grantor Profile (D28) for the specified grantor.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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