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USAS Coding Instructions

511 Change Batch Header

Agency and centrally used. The Change Batch Header (511) screen is used to change the entered count, entered amount, payment distribution type and the batch effective date. This screen is accessed from the Recall a Batch for Correction (510) screen by entering a B in the ACTION field and pressing Enter.

 TEXAS  S511           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                     CHANGE BATCH HEADER                          PROD 
                                                                                
  ENTER CHANGES - PRESS ENTER WHEN COMPLETE, PRESS F12 TO CANCEL CHANGE         
                                                                                
               BATCH AGENCY:                                                    
                 BATCH DATE:                                                    
                 BATCH TYPE:                                                    
               BATCH NUMBER:                                                    
                                                                                
            BATCH BALANCING:                                                    
              ENTERED COUNT:              ENTERED AMOUNT:                       
             COMPUTED COUNT:             COMPUTED AMOUNT:                       
            BATCH EDIT MODE:                                                    
          PAYMENT DIST TYPE:                                                    
              DISB METH IND:                                                    
             EFFECTIVE DATE:                                                    
                    USER ID:                                                    
                 USER CLASS:                                                    
                                                                                
                                                                                
                                                                                
                                                                                
 F1-HELP F3-END F4-INTERRUPT                                         F12-CANCEL
 

Batch ID

BATCH AGENCY (System generated)
Displays the batch agency for the batch header.

BATCH DATE (System generated)
Displays the batch date for the batch header.

BATCH TYPE (System generated)
Displays the batch type for the batch header.

BATCH NUMBER (System generated)
Displays the batch number for the batch header.

Batch Balancing

ENTERED COUNT (System generated or entered by user)
Displays the count entered as a control total on the batch header. This is an updatable field. To update this field, enter the number of transactions in the batch (up to five digits).

Note: The entered count must equal the computed count for the batch to be released on the Batch Balancing (502) screen.

ENTERED AMOUNT (System generated or entered by user)
Displays the amount entered as a control total on the batch header. This is an updatable field. To update this field, enter an amount up to 11 digits and two decimal places. This is an absolute amount that does not consider positives or negatives.

Note: The entered amount must equal the computed amount for the batch to be released on the Batch Balancing (502) screen.

COMPUTED COUNT (System generated)
Displays the computed count. The computed count is the number of transactions in the batch as calculated by the system. This count is based on either the batch as originally submitted or the batch as recomputed on the 510 screen.

COMPUTED AMOUNT (System generated)
Displays the computed amount. The computed amount is the total of the transactions in the batch as calculated by the system. This amount is based on either the batch as originally submitted or the batch as recomputed on the 510 screen.

Batch Processing

BATCH EDIT MODE (System generated)
Displays the current batch edit mode.

PAYMENT DIST TYPE (System generated or entered by user) Displays the batch-level payment distribution type (PDT). This is an updatable field. To update this field, enter the payment distribution type or leave blank for USAS to look up the PDT in the Texas Identification Number System (TINS) for each detail transaction. The recommended value is blank. For Payment Distribution Types, please see USAS Reference. If a PDT is entered on the batch header, all transactions in the batch will default to the PDT coded on the batch header.

DISB METH IND (System generated)
Displays the batch-level disbursement method indicator.

EFFECTIVE DATE (System generated or entered by user)
Displays the batch-level effective date. The batch effective date determines the date the batch is edited for processing. This is an updatable field. To update this field, enter the batch effective date (MMDDYY).

ORIGINAL USER ID (System generated)
Displays the user ID of the person who originated the batch. The associated user name will be displayed beside the original user ID.

USER CLASS (System generated)
Displays the sign-on user class of the person who originated the batch.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F12 (Cancel) Automatically returns user to the Recall a Batch for Correction (510) screen without processing updates.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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