USAS Coding Instructions
84 Accounting Event Record Inquiry
Inquiry only. The Accounting Event Record Inquiry (84) screen displays transaction level information by transaction ID (batch agency, batch date, batch type, batch number and transaction sequence number). This screen displays up to eight comptroller general ledger accounts as determined by the transaction code found on the record. The 84 screen includes both entered and inferred data elements, as well as payment information (if applicable) for transactions that have posted to the USAS financial tables. The primary purpose of this screen is to view the details of transactions processed in USAS.
The 84 screen pulls information from either the active or inactive accounting event (AE) table, depending on where the transaction is stored. Certain fields that are stored on the active AE table are not stored on the inactive AE table. For example, vendor/payee city, state and ZIP code are not stored on the inactive AE table. Therefore, these fields will be blank if the transaction is recalled from the inactive AE table. A message at the bottom of the screen will indicate which table the transaction was stored on.
Note: For detailed field definitions, see the descriptions for the Transaction Entry screens.
TEXAS S084 UNIFORM STATEWIDE ACCOUNTING SYSTEM MM/DD/YY HH:MM PM
LINK TO: ACCOUNTING EVENT RECORD INQUIRY PROD
BATCH: AGENCY DATE TYPE NO SEQ NO
GL: DR1 CR1 DR2 CR2 DR3 CR3 DR4 CR4
EFF DATE: RQD DATE: PMT DUE DATE:
DOC DATE: SERV DATE: INT DOC/SFX:
CUR DOC/SFX: REF DOC/SFX: MOD: AGENCY:
TRANS CODE: INDEX: PCA: AY: COMP/AGY OBJ:
AMOUNT: RVS: DISCOUNT: FO: PDT:
CONF: CI: PROP #: 1099: REQ NO: PCC:
INV-NO: DT: DESC:
VEND/MC: NAME:
CONT NO: CITY: ST: ZIP:
PMT-NO: DT: PMT DIST DT: AP NO: FUND:
GRANT NO/PH: SUB GRANTEE: PROJ NO/PH:
MPCD: AGY CD-1: 2: 3: NACUBO SUBFUND:
AGY GL: DI: PMT TYPE: IC: INT TM: BK:
DISC-DT: TM: PEN-DT: TM: INT AMT:
LAST PROC - DT: TIME: APPROVAL DT:
F1-HELP F3-END F4-INTERRUPT F8-FORWARD F9-S085 F10-S086 F11-S037 F12-S064
AGENCY (Required for recall)
Enter the three-digit batch agency number assigned to the agency.
DATE (Required for recall)
Enter the six-digit batch date (MMDDYY). The batch date identifies the date the batch was submitted into USAS.
TYPE (Required for recall)
Enter the one-character batch type. For Batch Types, please see USAS Reference.
NO (Required for recall)
Enter the three-digit batch number.
SEQ NO (Required for recall)
Enter the five-digit transaction sequence number. This number uniquely identifies each transaction in a batch entered into USAS.
GL (System generated)
Displays the comptroller general ledger (GL) accounts by debit (DR) and credit (CR) impact based on the transaction code used and the reversal indicator. Up to four pairs of GL accounts can be displayed for a single transaction. The fourth pair is reserved for the automatic liquidations of pre-encumbrances and encumbrances.
EFF DATE (System generated)
Displays the effective date of the transaction.
RQD DATE (System generated)
Displays the requested payment date.
PMT DUE DATE (System generated)
Displays the payment due date.
DOC DATE (System generated)
Displays the document date.
SERV DATE (System generated)
Displays the service date.
INT DOC/SFX (System generated)
Displays the late payment interest document number and suffix.
CUR DOC/SFX (System generated)
Displays the current document number and suffix.
REF DOC/SFX (System generated)
Displays the reference document number and suffix.
MOD (System generated)
Displays the modifier.
AGENCY (System generated)
Displays the financial agency number.
TRANS CODE (System generated)
Displays the transaction code.
INDEX (System generated)
Displays the index.
PCA (System generated)
Displays the program cost account.
AY (System generated)
Displays the appropriation year.
COMP/AGY OBJ (System generated)
Displays the comptroller object and agency object.
AMOUNT (System generated)
Displays the transaction amount.
RVS (System generated)
Displays the reverse indicator.
DISCOUNT (System generated)
Displays the discount amount.
FO (System generated)
Displays the fund override value.
PDT (System generated)
Displays the payment distribution type.
CONF (System generated)
Displays the confidential indicator.
CI (System generated)
Displays the capitalized inventory indicator.
PROP # (System generated)
Displays the property number.
1099 (System generated)
Displays the 1099 indicator.
REQ NO (System generated)
Displays the requisition number.
PCC (System generated)
Displays the purchase category code.
INV – NO (System generated)
Displays the invoice number.
INV – DT (System generated)
Displays the invoice date.
DESC (System generated)
Displays the first 30 bytes of the transaction description.
VEND/MC (System generated)
Displays the vendor/payee number and mail code.
NAME (System generated)
Displays the vendor/payee name.
CONT NO (System generated)
Displays the contract number.
CITY (System generated)
Displays the city.
ST (System generated)
Displays the state.
ZIP (System generated)
Displays the ZIP code.
PMT – NO (System generated)
Displays the nine-digit warrant number or seven-digit direct deposit number.
PMT – DT (System generated)
Displays the payment date. This is the date that the payment was generated.
PMT DIST DATE (System generated)
Displays the payment distribution date. This is the date that the payment was available for distribution to the agency.
AP NO (System generated)
Displays the appropriation number.
FUND (System generated)
Displays the fund number.
GRANT NO/PH (System generated)
Displays the grant number and phase.
SUB GRANTEE (System generated)
Displays the subgrantee number.
PROJ NO/PH (System generated)
Displays the project number and phase.
MPCD (System generated)
Displays the multipurpose code.
AGY CD – 1 (System generated)
Displays the agency code 1.
AGY CD – 2 (System generated)
Displays the agency code 2.
AGY CD – 3 (System generated)
Displays the agency code 3.
NACUBO SUBFUND (System generated)
Displays the National Association of College and University Business Officers (NACUBO) subfund.
AGY GL (System generated)
Displays the agency general ledger account.
DI (System generated)
Displays the debt/invest issue number.
PMT TYPE (System generated)
Displays the cash receipt payment type.
IC (System generated)
Displays the interest control indicator and reason code.
INT TM (System generated)
Displays the interest term.
BK (System generated)
Displays the bank number for nonexpenditure transactions.
DISC – DT (System generated)
Displays the discount date.
DISC – TM (System generated)
Displays the discount term.
PEN – DT (System generated)
Displays the penalty date.
PEN – TM (System generated)
Displays the penalty term.
INT AMT (System generated)
Displays the amount of late-payment interest generated.
LAST PROC – DT (System generated)
Displays the last process date up to the time of posting. This field is not updated by the payment processing cycle.
LAST PROC – TIME (System generated)
Displays the last process time at the time of posting. This field is not updated by the payment processing cycle.
APPROVAL DT (System generated)
Displays the approval date. This is the date that final approval status was reached and does not include any subsequent approvals for updates.
Function Key Definitions
| F1 | (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed. |
|---|---|
| F3 | (End) Returns the screen to the menu associated with that screen. |
| F4 | (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action. |
| F8 | (Forward) Retrieves the following page of information. |
| F9 | (S085) Automatically links to the Vendor Transaction Inquiry (85) screen. If the transaction displayed on the 84 screen has a vendor/payee number, that vendor/payee number and mail code will be carried to the 85 screen. |
| F10 | (S086) Automatically links to the Document Transaction Inquiry (86) screen. If a transaction has been recalled and is displayed on the 84 screen, the document agency and document number will be carried over to the 86 screen. |
| F11 | (S037) Automatically links to the Document Tracking Inquiry (37) screen. If a transaction has been recalled and is displayed on the 84 screen, the agency number, document number and fiscal year will be carried over to the 37 screen. |
| F12 | (S064) Automatically links to the Document Record Inquiry (64) screen. If a transaction has been recalled and is displayed on the 84 screen, the agency number and document number will be carried over to the 64 screen. |