USAS Coding Instructions
96B Security Profile
Centrally maintained using agency-defined information. The Security Profile (96B) screen is used to establish the function level security of USAS. This profile determines the level of screen access a user will have to each of the USAS screens. A profile record for the specified agency, user ID and user class must already exist on the Security Profile (96A) before the 96B can be updated.
Security for the update capability will only be issued to the Comptroller’s office staff. Agencies will have inquiry capabilities only.
The following fields on the 96B control access to other screens in USAS:
- The value in the 022 field controls access to the 23 screen.
- The value in the 034 field controls access to the 3A and 3N screens.
- The value in the 062 field controls access to the 59 screen.
- The value in the 065 field controls access to the 46, 47, 49A, 49B and 56 screens.
- The value in the 082 field controls access to screens 8A through 8E.
- The value in the D66 field controls access to screen D67.
TEXAS S96B UNIFORM STATEWIDE ACCOUNTING SYSTEM MM/DD/YY HH:MM PM
LINK TO: SECURITY PROFILE PROD
ACTION: R (C=CHANGE, D=DELETE, N=NEXT, R=RECALL, U=UPDATE)
AGENCY: USER ID: USER CLASS: NAME:
ACCESS: (SEARCH BY: A = AGENCY U = USER ID)
D01 D02 D03 D04 D05 D06 D08 D09 D10 D11 D12
D13 D14 D15 D16 D17 D18 D19 D20 D21 D22 D23
D24 D25 D26 D27 D28 D29 D30 D31 D32 D33 D34
D35 D36 D37 D38 D40 D42 D44 D45 D46 D47 XXX
D48 D49 D51 D52 D53 D54 D61 D62 D63 D64 D66
D71 D80 D98 XXX XXX XXX XXX XXX XXX 020 20B
022 024 025 026 027 28A 28B 28C 029 030 30B
031 033 33A 33B 034 035 036 037 038 039 041
XXX 044 045 057 058 061 062 063 064 065 066
067 068 069 XXX XXX XXX XXX XXX XXX 077 078
079 080 081 082 XXX 084 085 086 088 089 090
091 092 093 094 095 096 097 XXX XXX XXX XXX
515 519 540 550 XXX XXX XXX XXX XXX XXX XXX
EFF START DATE: EFF END DATE: LAST PROC DATE:
F1-HELP F3-END F4-INTERRUPT F6-PROCESS F7-SECURITY
ACTION (Required)
Enter the one-character action code.
| A | Add a new record |
|---|---|
| C | Change an existing record* |
| D | Delete an existing record* |
| N | Next – Recall next record Note: The |
| R | Recall |
| U | Update |
*Note: Record must be recalled before this action can be performed.
AGENCY (Control key – Required)
Enter the three-digit agency number for the user’s agency that corresponds to the user’s record on the 96A.
USER ID (Control key – Required)
Enter the user ID (up to eight characters). USAS currently uses a seven-character user ID. The user ID is assigned by Comptroller’s office.
USER CLASS (Control key – Required)
Enter the two-digit user class that corresponds to the user’s record on the 96A.
NAME (System generated)
Displays the user name that corresponds to the user’s record on the 96A.
ACCESS (Required if using the recall or next functions)
Enter the one-character access for searching to determine how the system sorts records.
| A | Sort by agency |
|---|---|
| U | Sort by user ID |
Screen Access Level Options
For each of the screens listed on the 96B screen, enter the one-digit screen access level for the user ID and user class.
| Blank – No access (The user will not see the screen ID on the menu.) | |
| 0 | Inquiry only |
| 1 | Inquiry, add and change |
| 2 | Inquiry, add, change and delete |
EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.
EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.
LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.
Function Key Definitions
| F1 | (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed. |
|---|---|
| F3 | (End) Returns the screen to the menu associated with that screen. |
| F4 | (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action. |
| F6 | (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing. |
| F7 | (Security) Automatically links to the Security Profile (96A). If a profile record has been recalled and is displayed on 96B screen when the F7 key is pressed, the agency number, user ID, user class and access will be carried over to the 96A screen. |