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USAS Coding Instructions

D2Ø GAAP Fund Group Profile

Centrally defined. The GAAP Fund Group Profile (D2Ø) screen represents the fund categories shown in the Codification of Governmental Accounting and Financial Reporting Standards (GASB Codification 1300.102). The generally accepted accounting principles (GAAP) fund group is a grouping of GAAP fund types with financial reporting similarities and is used for reporting purposes on the agency’s annual financial report and on the Comprehensive Annual Financial Report (CAFR).

GAAP fund types are associated with a GAAP fund group on the GAAP Fund Type Profile (D21). Each GAAP fund type rolls up to a GAAP fund group. Examples of GAAP fund groups are governmental, proprietary, fiduciary and discrete component units.

GAAP fund group is not posted to the financial tables; it is a roll-up group used for reporting only.

 TEXAS  SD20           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                    GAAP FUND GROUP PROFILE                       PROD 
                                                                                
 ACTION:    (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)                       
                                                                                
               GAAP FUND GROUP:                                                 
                                                                                
                         TITLE:                                                 
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                         STATUS CODE:           
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
                                                                                
                                                                                
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS                                         
 

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record
R Recall

*Note: Record must be recalled before this action can be performed.

GAAP FUND GROUP (Control key – Required)
Enter the two-digit GAAP fund group.

01 Governmental
02 Proprietary
03 Fiduciary
06 Discrete component units

TITLE (Required to add new record)
Enter the fund group title (up to 40 characters).

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

EFF START DATE (Optional)
Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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