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USAS Coding Instructions

D15 Appropriation Group Profile

Centrally defined. The Appropriation Group Profile (D15) screen is used to group appropriations into similar categories for appropriation reporting purposes. Appropriation group is used as a sort on the Appropriation Summary Report (DAFR7550). Appropriation group is a required field on the Appropriation Profile (20).

 LINK TO:                     APPROPRIATION GROUP PROFILE                  PROD 
 ACTION:              (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)             
         APPROP GROUP:                                                          
                                                         STATUS CODE:           
  EFF START DATE:            EFF END DATE:            LAST PROC DATE:           
 F1-HELP F3-END F4-INTERRUPT F6-PROCESS                                         

ACTION (Required)
Enter the one-character action code.

A Add a new record
C Change an existing record*
D Delete an existing record*
N Next – Recall next record
R Recall

*Note: Record must be recalled before this action can be performed.

APPROP GROUP (Control key – Required)
Enter the two-digit appropriation group.

01 Central administration
02 Tax administration
03 Funds management
04 Other appropriations
05 Riders
08 Texas State Technical Institute (TSTI) Waco codes
09 TSTI Harlingen campus
10 TSTI Amarillo campus
11 TSTI Sweetwater codes
13 Judiciary – Office appointment expenses
14 District judges’ travel
15 Judiciary – Prosecutors’ travel expenses
16 Judiciary — Prosecutors’ salaries
17 Judiciary – Public Integrity Unit summary
18 Summary – Line item #3
19 Summary – County appropriation
20 Summary – Line item #1
24 Sul Ross Uvalde Center
40 Foundation school program
51 Article VII – Construction, repair, renovations
52 Acquisitions – Computer equipment, software
53 Highway construction equipment
91 General state operating and disbursement
99 Not grouped

TITLE (Required to add new record)
Enter the appropriation group title (up to 40 characters).

STATUS CODE (Optional)
Enter the one-character status code.

A Active (Default)
I Inactive

Note: The status code may be used in lieu of deleting a profile record to prevent the system from using the profile record for system processing. Set the status to I to inactivate profiles no longer in use.

Enter the eight-digit effective start date (MMDDYYYY), which identifies when the information established on the profile record becomes accessible for system processing. Leaving this field blank causes the vendor/payee number to become immediately available for system processing, and the effective start date defaults to the current date.

EFF END DATE (Optional)
Enter the eight-digit effective end date (MMDDYYYY), which identifies when the profile record is no longer accessible for system processing. Leaving this field blank causes the profile to have no effective end date; therefore, any system processing using the profile record will not be restricted by the effective end date.

LAST PROC DATE (System generated)
Displays the last process date. The system defaults to the last date (MMDDYYYY) that any online modification (add or change) was made to the profile record.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F6 (Process) Submits transaction data to the edit process. If the edit process is successful, an acceptance message is produced, and the profile record information is stored in the system. If the edit process is not successful, an error message(s) will result. Retains current information on the screen upon completion of processing.
Glenn Hegar
Texas Comptroller of Public Accounts
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