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USAS Coding Instructions

69 Agency/Fund Record Inquiry

Inquiry only. The Agency/Fund Record Inquiry (69) screen provides financial data for an agency, appropriation year (AY) and fund. The balances for fund and appropriated fund can differ if there is a greater than one-to-one correlation between these elements. Therefore, the fund may provide a partial reflection of activity for an appropriated fund. Inquiries at an appropriated fund level can be made on the Agency/Fund Summary Inquiry (58) screen.

The 69 screen displays data from the agency fund (AF) table. Posting to the AF table is controlled by the file posting indicators on the Transaction Code Decision Profile (28A) for the appropriation (AP) table.

 TEXAS  S069           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                  AGENCY/FUND RECORD INQUIRY                      PROD 
                                                                                
   AGENCY:      AP YEAR:     FUND:                                              
                                                                                
 INQ TYPE:         (MA, PA, YA, CB, PY, PP)                                     
 INQ YEAR:         INQ MONTH:                                                   
        NET CASH ACT:                    APPN ACCR CSH AVAIL:                   
     APPN CASH AVAIL:                    APPN ENC CASH AVAIL:                   
                                                                                
 BT       TITLE                  AMOUNT  BT       TITLE                  AMOUNT 
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
 F1-HELP F3-END F4-INTERRUPT                                                    
 

When the report route agency on the Appropriated Fund Profile (D22) is included in the AGY GROUP or RANGE 1/RANGE 2 or as the SECURITY AGENCY on the user’s Security Profile (96A), this inquiry screen can be used to view shared appropriated fund activity for each agency that operates out of that appropriated fund.

AGENCY (Required for recall)
Enter the three-digit agency number assigned to the agency.

AP YEAR (Required for recall)
Enter the two-digit appropriation year. The appropriation year is the year for which funds are appropriated by the Legislature for setting up budgets, depositing money and paying obligations.

FUND (Required for recall)
Enter the four-digit fund. Funds are agency defined on the Fund Profile (D23).

INQ TYPE (Required for recall)
Enter the two-character inquiry type. The inquiry type is a combination of year and activity. It defines the period of time in which the inquiry will be made.

CB Current balance (Default). Displays the cumulative activity through the requested INQ YEAR and INQ MONTH.
MA Monthly activity. Displays the month’s activity for the requested INQ YEAR and INQ MONTH.
PA Prior activity. Displays the prior year’s activity for the requested INQ YEAR (including month 13 activity*) without regard to INQ MONTH.
PP Prior prior. Displays the prior prior year’s cumulative activity for the requested INQ YEAR (including month 13 activity*) without regard to INQ MONTH.
PY Prior year. Displays the prior year’s cumulative activity for the requested INQ YEAR (including month 13 activity*) without regard to INQ MONTH.
YA Year activity. Displays the year-to-date activity for the requested INQ YEAR and INQ MONTH.

*Note: Month 13 reflects activity occurring in the financial reporting adjustment period of 08/32/YYYY.

INQ YEAR (Required for recall)
Enter the two-digit fiscal year of the inquiry. The fiscal year is the year used in the generally accepted accounting principles (GAAP)-based financial reports and spans September through August. The INQ YEAR defaults to current fiscal year based on the current year indicator on the System Management Profile (97).

INQ MONTH (Required for recall)
Enter the two-digit calendar month of the inquiry. An INQ MONTH of 13 is a valid value and reflects activity occurring in the financial reporting adjustment period of 08/32/YYYY. The INQ MONTH defaults to current calendar month based on the effective date indicator on the 97 profile.

NET CASH ACT (Calculated balance – System generated)
Displays the net cash activity. For Inquiry Screen Algorithms, please see USAS Reference.

APPN CASH AVAIL (Calculated balance – System generated)
Displays the appropriation cash available. For Inquiry Screen Algorithms, please see USAS Reference.

APPN ACCR CSH AVAIL (Calculated balance – System generated)
Displays the appropriation accrued cash available. For Inquiry Screen Algorithms, please see USAS Reference.

APPN ENC CASH AVAIL (Calculated balance – System generated)
Displays the appropriation encumbered cash available. For Inquiry Screen Algorithms, please see USAS Reference.

BT (System generated)
Displays the balance type information. For Balance Types, please see Balance Type Profile (DØ5).

TITLE (System generated)
Displays the title of the balance type from the Balance Type Profile (DØ5).

AMOUNT (System generated)
Displays the cumulative total of all applicable transactions for the specified balance type.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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