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USAS Coding Instructions

530 View Batch Headers

Agency and centrally used. The View Batch Headers (530) screen allows users to see all of the batch headers that remain on the internal transaction (IT) file for the specified batch agency. Batch headers can be sorted based on various criteria to facilitate viewing. This screen also identifies batches having at least one transaction that has failed posting edits or payment processing edits.

To access this screen:

  • Press the F12 key on the financial transaction data entry screens,
  • Press the F12 key on the Document Tracking Inquiry (37) screen or
  • Select option 53 View Batch Headers on the Transaction Entry Submenu.
 TEXAS  S530           UNIFORM STATEWIDE ACCOUNTING SYSTEM    MM/DD/YY HH:MM PM 
 LINK TO:                     VIEW BATCH HEADERS                           PROD 
                                                                                
 ACTION:   (F=FIRST PAGE, N=NEXT PAGE, S=SELECT BATCH)                          
   SORT:   (D=DATE T=TYPE N=NMBR S=STATUS B=BAL M=MODE F=FPP BLANK=DEFAULT)     
 BATCH AGENCY:                                                PRINTER ID:       
   ...BATCH ID...               EFF  ENTERED   ENTERED     COMP        COMP     
 S  DATE TYP NO  STA BAL MD FPP DATE  COUNT    AMOUNT      COUNT      AMOUNT    
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
 * = FAILED PAYMENT PROCESSING (FPP) ERRORS; # = NEGATIVE BALANCE ERROR(S)      
                                                                                
                                                                                
 F1-HELP F3-END F4-INTERRUPT F8-DOC/TRACK F9-BALANCING F10-RECALL F11-DETAILS   
 

ACTION (Required)
Enter the one-character action code.

F First page
N Next page – Recall next record
D Pay Date view
S Select detail*

*Note: To use the select batch action, enter S in the ACTION field, enter any single character in the selection (S) field to select the batch, and then press Enter. The system will bring up the batch on the View a Batch (520) screen.

SORT (Optional)
Enter the single-character sort option.

  Blank (Default) – Sorts batch headers in ascending date order.
D Date – Sorts batch headers in descending date order (most current to oldest).
T Type – Sorts batch headers in batch type order.
N Number – Sorts batch headers in batch number order.
S Status – Sorts batch headers in batch status order.
B Balance – Sorts batch headers by the Y/N balance indicator.
M Mode – Sorts batch headers in edit mode order.
F Failed payment processing – Sorts batches based on the indicator in the failed payment processing (FPP) column.

BATCH AGENCY (Required)
Leave blank to default to the agency number associated with the user ID and user class, or enter the three-digit batch agency number.

PRINTER ID (Not currently in use)
Displays the printer ID.

S (Optional)
Enter any single character in the selection (S) field to select a batch. This field allows for the selection of a specified batch for further inquiry using the function keys at the bottom of the screen.

BATCH ID (System generated)
Displays the batch ID (batch agency discussed above, batch date, batch type and batch number).

DATE (System generated)
Displays the batch date.

TYP (System generated)
Displays the batch type. For Batch Types, please see USAS Reference.

NO (System generated)
Displays the batch number.

STA (System generated)
Displays the batch status.

H Batch on hold and will not process during the batch cycle.
R Batch released to process during the batch cycle.
A Batch waiting for approval actions.
P Batch is posted; payment pending.
D Batch is marked for deletion.

BAL (System generated)
Displays the balance indicator. A batch is balanced if the system-computed counts and amounts equal entered counts and amounts at both the batch and document levels.

Y Yes. Batch is balanced.
N No. Batch is not balanced or has not been initially released for system processing.

MD (System generated)
Displays the batch edit mode. For Batch Edit Modes, please see USAS Reference.

FPP (System generated)
Displays the failed payment processing indicator, if applicable. If at least one transaction within the batch has failed to pay, one of the following FPP indicators will be displayed.

* Failed payment processing error(s) – These errors are generally due to failing funding edits.
# Negative payment processing error(s)

EFF DATE (System generated)
Displays the batch effective date.

ENTERED COUNT (System generated)
Displays the entered count to be used as a control total. If an optional count is not entered, this count will be zero until the batch is balanced and released. Balancing and releasing the batch will update the zero count to equal the computed count.

ENTERED AMOUNT (System generated)
Displays the entered amount to be used as a control total. If an optional amount is not entered, this amount will be zero until the batch is balanced and released. Balancing and releasing the batch will update the zero amount to equal the computed amount.

COMP COUNT (System generated)
Displays the computed count. The computed count is the number of transactions in the batch as calculated by the system. This count is based on either the batch as originally submitted or the batch as recomputed on the Recall a Batch for Correction (510) screen.

COMP AMOUNT (System generated)
Displays the computed amount. The computed amount is the total of the transactions in the batch as calculated by the system. This amount is based on either the batch as originally submitted or the batch as recomputed on the 510 screen.

Function Key Definitions

F1 (Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.
F3 (End) Returns the screen to the menu associated with that screen.
F4 (Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.
F8 (Doc/Track) Automatically links to the Document Tracking Inquiry (37) screen.
F9 (Balancing) Automatically links to the Batch Balancing (502) screen. If a batch header has been selected on the 530 screen when the F9 key is pressed, the batch header information will be carried over to the 502 screen.
F10 (Recall) Automatically links to the Recall a Batch for Correction (510) screen. If a batch header has been selected on the 530 screen when the F10 key is pressed, the batch header information will be carried over to the 510 screen.
F11 (Details) Automatically links to the View a Batch (520) screen. If a batch header has been selected on the 530 screen when the F11 key is pressed, the batch header information will be carried over to the 520 screen.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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