Fiscal Policies and Procedures (Chronological)

Updated	Issued	Title	Document Index
Apr. 11, 2024	Feb. 22, 2006	Semiannual Verification of Users’ Security Access Levels (security coordinator login required)	K.009
Mar. 28, 2024	Dec. 1, 1997	USAS Coding Instructions	Q.010
Mar. 28, 2024	Sept. 1, 1993	USAS Interface Manual (login required)	Q.011
Mar. 28, 2024	Feb. 3, 1992	USAS Reference	Q.012
Mar. 22, 2024	May 12, 2017	TexPayment Resource (TINS info; hold procedures; other payment-related policies and procedures)	P.007
Mar. 1, 2024	May 5, 2020	Coronavirus Relief Federal Funding Accounting Policy for the State of Texas	A.048
Jan. 19, 2024	Sept. 1, 1993	USAS T-Code Reference Guide	Q.014
Jan. 12, 2024	Sept. 1, 2013	Texas Comptroller Manual of Accounts	Q.009
Jan. 12, 2024	Sept. 24, 2008	Textravel	G.005
Jan. 10, 2024	Apr. 1, 2007	Statewide Payroll/Personnel Reports Guide	D.002
Dec. 11, 2023	Nov. 22, 2005	Benefits Proportional by Method of Finance (APS 011)	A.010
Dec. 1, 2023	Nov. 20, 2015	ACA 1094-C and 1095-C Reporting Requirements	F.039
Nov. 17, 2023	May 31, 2005	Military Workforce Summary Reports and Military Complaint Reporting	F.038
Nov. 17, 2023	Nov. 22, 2005	Earned Federal Funds and Indirect Cost Reimbursements to the General Revenue Fund (APS 023)	A.017
Nov. 3, 2023	Jan. 1, 1993	Security Coordinator Reference (security coordinator login required)	K.005
Oct. 27, 2023	May 12, 2004	USAS Procedures for 1099 Reporting	E.001
Oct. 25, 2023	Jan. 7, 2022	Tax Implications of the Family Leave Pool	A.049
Oct. 13, 2023	Oct. 31, 2005	Benefit Replacement Pay (BRP) Leveling Election	F.035
Oct. 9, 2023	May 9, 2008	Hotel Occupancy Tax Quarterly Refund	B.006
Oct. 2, 2023	Aug. 1, 2004	Texas Payroll/Personnel Resource (Payroll Policies and Procedures)	F.027
Sept. 29, 2023	July 1, 2004	Expendit	I.005
Sept. 22, 2023	May 23, 2005	USAS Deposit Default Processing	Q.006
Sept. 22, 2023	Jan. 13, 2005	Equal Employment Opportunity Report - Hiring Practices for the Fiscal Year for State Agencies and Institutions	F.016
Sept. 22, 2023	June 1, 2002	SPRS User Guide	O.003
Sept. 15, 2023	Nov. 22, 2005	Interagency Payments and Receipts for Goods and Services (APS 014)	A.028
Sept. 8, 2023	Nov. 22, 2005	Encumbrance Reporting and Lapsing of Appropriations (APS 018)	A.019
Sept. 8, 2023	Nov. 22, 2005	Accounting for Uncollectible Accounts (APS 027)	C.001
Sept. 8, 2023	Nov. 22, 2005	Capital Budget Rider Appropriations (APS 026)	A.012
Sept. 8, 2023	Nov. 22, 2005	Travel Advance Account and Petty Cash Account (APS 010)	A.044
Sept. 8, 2023	Nov. 22, 2005	Reimbursements for Unemployment Compensation Payments (APS 003)	A.035
Sept. 8, 2023	Aug. 1, 2004	Annual Report (Statewide Hiring Practices for the Fiscal Year)	F.005
Sept. 5, 2023	Sept. 1, 1993	Reporting Requirements for Annual Financial Reports of State Agencies and Universities	A.036
Sept. 1, 2023	Nov. 1, 2000	HRIS Online Inquiry and Entry Guide - Higher Education	M.004
Sept. 1, 2023	July 30, 2010	Entering Higher Education Expenditure Activity in USAS for USAS/ABEST Reconciliation	B.011
Sept. 1, 2023	Aug. 1, 2004	State Employee Charitable Campaign Participation	F.033
Aug. 25, 2023	Sept. 8, 2017	Emergency Leave Reporting Requirements	F.040
Aug. 18, 2023	Nov. 22, 2005	Electronic Processing of Revenues and Expenditures, Including Texas.gov Portal Activity (APS 029)	J.001
Aug. 18, 2023	Nov. 28, 2005	Reporting of State Debts and Hold Offset Procedures (APS 028)	E.037
Aug. 18, 2023	Nov. 22, 2005	Cost Allocation From Temporary Administrative and Support Appropriations (APS 025)	A.014
Aug. 18, 2023	Nov. 22, 2005	Correcting Bookkeeping and Cost Allocation Entries (APS 021)	A.013
Aug. 18, 2023	Nov. 22, 2005	Salary Benefit Appropriation Allocations (APS 019)	A.042
Aug. 18, 2023	Nov. 22, 2005	Deposit of Sales Taxes Collected by State Agencies (APS 008)	A.015
Aug. 18, 2023	Nov. 22, 2005	Reimbursing Retirement Contributions and Insurance Premiums (APS 005)	A.034
Aug. 18, 2023	Nov. 22, 2005	Sources of Revenue Required to Pay Benefit Cost (APS 001)	A.021
Aug. 18, 2023	Oct. 31, 2005	Refunding Deposits (APS 013)	A.033
Aug. 18, 2023	Nov. 22, 2005	Revenue Deposits Intended to Increase Appropriation Authority (APS 007)	A.016
Aug. 11, 2023	Sept. 1, 1993	Reason Code Resources and Classification Salary Schedules	R.022
Aug. 11, 2023	Oct. 10, 2005	Changes to Article IX of the GAA and Other Bills of Interest to State Agencies	F.008
Aug. 9, 2023	Aug. 15, 2005	Appropriations for the Salary Increase Allocation for Certain State Positions	A.009
Aug. 4, 2023	Aug. 15, 2005	Legislative Changes Affecting Salary Administration	F.021
July 28, 2023	Oct. 31, 2005	Proceeds from the Sale of Surplus Property	A.032
July 21, 2023	Aug. 1, 2005	Salary Supplements Paid From Sources Other Than Appropriated Funds	F.031
July 14, 2023	July 08, 2004	Annual Estimate of Optional Retirement Program (ORP) State Contributions	A.003
July 14, 2023	June 26, 2007	Funds Consolidation: Limits on New General Revenue Accounts, Special Funds and Dedications of Revenue	A.046
July 7, 2023	June 30, 2005	HRIS Higher Education Reporting Procedures for Reappointments	M.003
June 30, 2023	July 2, 2015	CAPPS Financials Year-End Processing Instructions	T.001
June 30, 2023	July 15, 2016	CAPPS HR/Payroll Fiscal Year-End Processing Instructions	T.003
June 30, 2023	July 20, 2006	Equal Employment Opportunity (EEO)-4 Report	G.003
June 30, 2023	July 27, 2005	SPRS Fiscal Year-End Processing Instructions	O.002
June 30, 2023	July 15, 2009	SPA Fiscal Year-End Close Process	N.008
June 30, 2023	Aug. 1, 1992	USAS Annual Close Process	Q.004
June 26, 2023	Mar. 10, 2010	Processing Supplemental Appropriations and Reductions	A.047
June 23, 2023	Aug. 15, 2005	Guidelines for the Salary Increase for Certain State Positions	F.017
June 16, 2023	June 17, 2005	Establishing Appropriations by Method of Finance, Rider, Capital Budget and Transfer Schedules	A.020
June 15, 2023	Nov. 1, 2005	General Revenue Reimbursement for Statewide Allocated Costs	A.022
June 9, 2023	June 24, 2005	USAS Balances for Imprest, Petty Cash and Travel Advance Accounts	A.045
May 26, 2023	June 15, 2005	USAS Profile Rollover	Q.007
May 26, 2023	Sept. 1, 1993	USAS Profile Review and Cleanup Procedures	A.031
May 26, 2023	Feb. 14, 2001	USAS Internal Transaction File Maintenance and Super Security Delete Process	Q.001
May 12, 2023	July 21, 2005	Payroll Due Dates and Direct Deposit Schedules	E.030
Apr. 26, 2023	Aug. 8, 2007	Transparency Requirements: State Revenue and Spending Tools	G.004
Apr. 21, 2023	Jan. 23, 2003	Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems	M.009
Feb. 24, 2023	May 6, 2011	Confidential Information Must Be Encrypted Before Emailing to Fiscal Management	D.004
Jan. 13, 2023	June 3, 2004	Settlement and Judgment Processing Guidelines	E.041
Nov. 10, 2022	Sept. 14, 2012	Requirements for Local Operating Funds and Associated Local Funds	S.009
Sept. 16, 2022	Dec. 11, 2017	Tracking Expenditures and Revenues Related to Disaster Relief Efforts	K.014
Sept. 8, 2022	Feb. 25, 2011	Pay Cards for Payroll/Retirement Payments	P.004
Sept. 1, 2022	Sept. 3, 1996	SPA Process User’s Guide	N.005
Aug. 30, 2022	Apr. 27, 2010	Daily Generation of SPA Ad Hoc Reports (login required)	N.009
June 17, 2022	Apr. 11, 2006	Recovery of Certain State Agency Overpayments	B.002
Nov. 15, 2021	Sept. 25, 1998	USAS and CAPPS Financials Invoice Number Field Requirements	E.023
Sept. 9, 2021	Nov. 16, 2004	Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (login required)	A.043
June 21, 2021	Jan. 4, 2001	USAS Comptroller Objects That Require Pre-Payment Audit and/or Descriptive/Legal Text for Purchase Documents	I.008
June 16, 2021	May 9, 2006	Requirements for Transmitting Comptroller Information Over Public Networks and Downloading Mainframe Reports Using Secure File Transfer Protocol SFTP (login required)	N.007
June 8, 2021	July 1, 2005	USPS Process Guide	R.017
Oct. 6, 2020	Aug. 2, 2016	CAPPS Security Role Documentation (login required)	T.002
Aug. 21, 2020	May 28, 2019	Access Requirements for Comptroller Systems	K.015
May 8, 2020	Dec. 16, 2005	USPS Reports Guide	R.020
May 8, 2020	Nov. 1, 2000	HRIS Reporting Requirements - Higher Education	M.005
Mar. 17, 2020	Sept. 18, 2008	Accounting for Disaster Relief Efforts	K.011
Feb. 7, 2020	July 28, 1999	USAS and CAPPS Financials Confidentiality Indicator	E.045
Nov. 1, 2019	July 31, 2009	Confidential Employee Information for Open Records Requests	L.004
Aug. 2, 2019	Aug. 2, 2019	Procedures for Agencies Using Statewide Financial Systems (SFS) Web Services (login required)	N.010
May 28, 2019	May 4, 2012	Fiscal Management Agency Contacts Update Process	C.021
Nov. 26, 2018	Aug. 30, 1995	Hotel Occupancy Tax, Agency Refunds	S.001
May 5, 2017	Aug. 18, 2004	Processing Requirements for Various Tuition Set-Aside Funds	A.040
Oct. 20, 2016	Aug. 2, 2013	Requirement to Publish Purpose of State Grants	S.010
Aug. 21, 2015	Aug. 9, 2013	Specialty License Plate Revenue: Changes to Certain General Revenue Dedicated Accounts	L.005
Aug. 22, 2014	Aug. 25, 2011	State Property Accounting Requirements for Institutions of Higher Education	C.020
Aug. 1, 2014	Aug. 1, 2014	Change in Recording Administrative and Civil Penalties	Q.016
Aug. 30, 2013	July 29, 2011	Payroll Contribution for Group Health Insurance	P.005
Aug. 23, 2013	Aug. 23, 2013	Deposit of Funds Held in Suspense	D.005
Aug. 2, 2013	Aug. 2, 2013	Additional Payroll Retirement Contribution (2013)	P.006
Mar. 14, 2013	Apr. 13, 2004	Letter of Authorization for SPRS Payroll Overrides	O.001
Sept. 5, 2012	July 29, 2009	Coding Requirements for Return-to-Work Retiree Payroll-Related Expenses	L.003
May 29, 2012	Mar. 24, 2008	USAS Accounting and Payment Control	B.005
Nov. 1, 2011	Sept. 1, 2001	Building Componentization Guidelines - Higher Ed	G.001
Apr. 3, 2009	Feb. 11, 2009	Expenditure Approvals and Certification	B.007
Oct. 23, 2007	Oct. 23, 2007	Statewide Terminations Reported to Employees Retirement System	F.034
July 10, 2006	June 8, 1999	HRIS Compliance Reports	F.003
July 18, 2005	July 18, 2005	Depreciating Professional, Academic, and Research Library Books and Materials	N.006
Dec. 5, 1997	Dec. 5, 1997	USAS Reports Guide	Q.013
Dec. 1, 1995	Feb. 3, 1992	USAS User's Manual	Q.008