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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Fiscal Policies and Procedures (Chronological)

Updated Issued Title Document Index
Jul 27, 2018

Jul 08, 2004

Annual Estimate of Optional Retirement Program (ORP) State Contributions
A.003
Jul 27, 2018

Jul 1, 2004

Expendit
I.005
Jul 27, 2018

Aug 1, 2005

Salary Supplements Paid from Sources Other Than Appropriated Funds
F.031
Jul 20, 2018

Jul 20, 2005

USPS Fiscal Year-End Close Process
R.016
Jul 20, 2018

Jun 30, 2005

HRIS Higher Education Reporting Procedures for Reappointments
M.003
Jul 13, 2018

July 15, 2016

CAPPS HR/Payroll Year-End Processing Instructions
T.003
Jul 6, 2018

Jul 2, 2015

CAPPS Financials Year-End Processing Instructions
T.001
Jul 6, 2018

Aug 1, 1992

USAS Annual Close Process
Q.004
Jul 6, 2018

Jul 27, 2005

SPRS Fiscal Year-End Processing Instructions
O.002
Jun 29, 2018

Jul 15, 2009

SPA Fiscal Year-End Close Process
N.008
Jun 25, 2018

Jun 17, 2005

Establishing Appropriations by Method of Finance, Rider and Capital Budget Schedules
A.020
Jun 15, 2018

May 12, 2017

TexPayment Resource (TINS info; hold procedures; other payment-related policies and procedures)
P.007
Jun 15, 2018

Jun 24, 2005

USAS Balances for Imprest, Petty Cash and Travel Advance Accounts
A.045
Jun 8, 2018

Sep 1, 1993

USAS T-Code Reference Guide
Q.014
Jun 8, 2018

Feb 3, 1992

USAS Reference
Q.012
Jun 8, 2018

Nov 22, 2005

Earned Federal Funds and Indirect Cost Reimbursements to the General Revenue Fund (APS 023)
A.017
Jun 4, 2018

Oct 31, 2005

Proceeds from the Sale of Surplus Property
A.032
May 25, 2018

Jun 15, 2005

USAS Profile Rollover
Q.007
May 25, 2018

Sep 1, 1993

USAS Profile Review and Cleanup Procedures
A.031
May 18, 2018

Jul 21, 2005

Payroll Due Dates and Direct Deposit Schedule
E.030
May 17, 2018

Nov 16, 2004

Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (login required)
A.043
May 3, 2018

Jan 1, 1993

Security Coordinator Reference (security coordinator login required)
K.005
Apr 27, 2018

May 6, 2011

Confidential Information Must be Encrypted Before Emailing to Fiscal Management
D.004
Apr 25, 2018

Feb 22, 2006

Semiannual Verification of Users' Security Access Levels (security coordinator login required)
K.009
Apr 9, 2018

Aug 1, 2004

Texas Payroll/Personnel Resource (Payroll Policies and Procedures)
F.027
Mar 29, 2018

Nov 1, 2005

General Revenue Reimbursement for Statewide Allocated Costs
A.022
Mar 26, 2018

Jul 1, 2005

USPS Process Guide
R.017
Mar 16, 2018

Apr 11, 2006

Recovery of Certain State Agency Overpayments
B.002
Feb 16, 2018

Jul 28, 1999

USAS and CAPPS Financials Confidentiality Indicator
E.045
Jan 8, 2018

Dec 11, 2017

Tracking Expenditures and Revenues Related to Natural Disaster Relief Efforts
K.014
Dec 15, 2017

Sep 24, 2008

Textravel
G.005
Dec 15, 2017

Nov 22, 2005

Salary Benefit Appropriation Allocations (APS 019)
A.042
Nov 27, 2017

May 9, 2008

Hotel Occupancy Tax Quarterly Refund
B.006
Nov 27, 2017

Aug 30, 1995

Hotel Occupancy Tax, Agency Refunds
S.001
Nov 17, 2017

May 31, 2005

Veteran Workforce Summary Reports and Veteran Complaint Reporting
F.038
Nov 17, 2017

Nov 4, 2005

USPS Calendar Year-End Close Process
R.014
Oct 27, 2017

Jan 13, 2005

Equal Employment Opportunity Report - Hiring Practices for the Fiscal Year for State Agencies and Institutions
F.016
Oct 20, 2017

Nov 22, 2005

Benefits Proportional by Method of Finance (APS 011)
A.010
Oct 20, 2017

Nov 22, 2005

Sources of Revenue Required to Pay Benefit Cost (APS 001)
A.021
Oct 20, 2017

Aug 1, 2004

Annual Report (Statewide Hiring Practices for the Fiscal Year)
F.005
Oct 13, 2017

Feb 14, 2001

USAS Internal Transaction File Maintenance and Super Security Delete Process
Q.001
Oct 13, 2017

Oct 31, 2005

Benefit Replacement Pay Leveling Election
F.035
Oct 6, 2017

Sep 1, 2013

Texas Comptroller Manual of Accounts
Q.009
Oct 6, 2017

Sep 25, 1998

USAS and CAPPS Financials Invoice Number Field Requirements
E.023
Sep 29, 2017

Aug 1, 2004

State Employee Charitable Campaign Participation
F.033
Sep 22, 2017

Nov 22, 2005

Encumbrance Report and Lapsing of Appropriations (APS 018)
A.019
Sep 8, 2017

Sep 8, 2017

Emergency Leave Reporting Requirements
F.040
Sep 8, 2017

Nov 28, 2005

Reporting of State Debts and Hold Offset Procedures (APS 028)
E.037
Sep 8, 2017

Nov 22, 2005

Accounting for Uncollectible Accounts (APS 027)
C.001
Sep 8, 2017

Nov 22, 2005

Capital Budget Rider Appropriations (APS 026)
A.012
Sep 8, 2017

Nov 22, 2005

Travel Advance Account and Petty Cash Account (APS 010)
A.044
Sep 8, 2017

Nov 22, 2005

Reimbursements for Unemployment Compensation Payments (APS 003)
A.035
Sep 8, 2017

Jul 30, 2010

Entering Higher Education Expenditure Activity Into USAS for USAS/ABEST Reconciliation
B.011
Sep 1, 2017

Sep 1, 1993

Reporting Requirements for Annual Financial Reports of State Agencies and Universities
A.036
Aug 31, 2017

Sep 18, 2008

Accounting for Natural Disaster Relief Efforts
K.011
Aug 18, 2017

Nov 22, 2005

Electronic Processing of Revenues and Expenditures, Including Texas.gov Portal Activity (APS 029)
J.001
Aug 18, 2017

Nov 22, 2005

Cost Allocation From Temporary Administrative and Support Appropriations (APS 025)
A.014
Aug 18, 2017

Nov 22, 2005

Correcting Bookkeeping and Cost Allocation Entries (APS 021)
A.013
Aug 18, 2017

Nov 22, 2005

Interagency Payments and Receipts for Goods and Services (APS 014)
A.028
Aug 18, 2017

Nov 22, 2005

Deposit of Sales Taxes Collected by State Agencies (APS 008)
A.015
Aug 18, 2017

Nov 22, 2005

Reimbursing Retirement Contributions and Insurance Premiums (APS 005)
A.034
Aug 18, 2017

Oct 31, 2005

Refunding Deposits (APS 013)
A.033
Aug 18, 2017

Nov 22, 2005

Revenue Deposits Intended to Increase Appropriation Authority (APS 007)
A.016
Aug 11, 2017

Jun 3, 2004

Settlement and Judgment Processing Guidelines
E.041
Aug 11, 2017

Oct 10, 2005

Changes to Article IX of the GAA and Other Bills of Interest to State Agencies
F.008
Aug 11, 2017

Aug 15, 2005

Legislative Changes Affecting Salary Administration, 85th Legislature
F.021
Jul 21, 2017

Jun 26, 2007

Funds Consolidation: Limits on New General Revenue Accounts, Special Funds and Dedications of Revenue
A.046
Jun 23, 2017

Mar 10, 2010

Processing Supplemental Appropriations and Reductions
A.047
Jun 23, 2017

Jul 20, 2006

Equal Employment Opportunity (EEO)-4 Report
G.003
May 16, 2017

Sep 3, 1996

SPA Process User's Guide
N.005
May 8, 2017

Dec 1, 1997

USAS Coding Instructions
Q.010
May 8, 2017

Nov 1, 2000

HRIS Reporting Requirements - Higher Education
M.005
May 5, 2017

Dec 16, 2005

USPS Reports Guide
R.020
May 5, 2017

Aug 18, 2004

Processing Requirements for Various Tuition Set-Aside Funds
A.040
May 1, 2017

May 9, 2006

Requirements for Transmitting Comptroller Information Over Public Networks and Downloading Mainframe Reports Using Secure File Transfer Protocol SFTP (login required)
N.007
Apr 28, 2017

Jan 23, 2003

Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems
M.009
Dec 1, 2016

Nov 20, 2015

ACA 1094-C and 1095-C Reporting Requirements
F.039
Nov 4, 2016

May 12, 2004

USAS Procedures for 1099 Reporting
E.001
Sep 30, 2016

May 23, 2005

USAS Deposit Default Processing
Q.006
Aug 2, 2016

Aug 2, 2016

CAPPS Secuirty Role Documentation (login required)
T.002
Jun 27, 2016

Feb 25, 2011

Payment Cards for Payroll Net Pay (Paycards)
P.004
Jun 21, 2016

Sep 14, 2012

Requirements for Local Operating Funds and Associated Local Funds
S.009
Mar 14, 2016

Aug 8, 2007

Where the Money Goes Requirements
G.004
Jan 29, 2016

Jun 1, 2002

SPRS User Guide
O.003
Sep 18, 2015

Jul 31, 2009

Confidential Employee Information for Open Records Requests Requiring Agency Input
L.004
Aug 28, 2015

Dec 16, 2005

USPS Interface Manual (login required)
R.019
Aug 21, 2015

Aug 9, 2013

Specialty License Plate Revenue: Changes to Certain General Revenue Dedicated Accounts
L.005
Aug 19, 2015

Aug 17, 2005

Appropriations for the Salary Increase for Certain State Employees
A.009
Aug 14, 2015

Sep 1, 1993

Reason Code Resources and Classification Salary Schedules
R.022
Aug 14, 2015

Aug 15, 2005

Guidelines for the Salary Increase for Certain State Employees
F.017
Jul 21, 2015

Aug 2, 2013

Requirement to Publish Purpose of State Grants
S.010
Aug 22, 2014

Aug 25, 2011

State Property Accounting Requirements for Institutions of Higher Education
C.020
Aug 1, 2014

Aug 1, 2014

Change in Recording Administrative and Civil Penalties
Q.016
Jan 10, 2014

Sep 1, 1993

USAS Interface Manual (login required)
Q.011
Aug 30, 2013

Jul 29, 2011

Payroll Contribution for Group Health Insurance
P.005
Aug 23, 2013

Aug 23, 2013

Deposit of Funds Held in Suspense
D.005
Aug 23, 2013

Aug 1, 2005

Limitation on Out-of-State Travel Expenditures
S.002
Aug 2, 2013

Aug 2, 2013

Additional Payroll Retirement Contribution (2013)
P.006
Mar 14, 2013

Apr 13, 2004

Letter of Authorization for SPRS Payroll Overrides
O.001
Jan 4, 2013

Apr 1, 2007

Statewide Payroll/Personnel Reports Guide
D.002
Sep 14, 2012

Nov 1, 2000

HRIS Online Inquiry and Entry Guide - Higher Education
M.004
Sep 5, 2012

Jul 29, 2009

Coding Requirements for Return-to-Work Retiree Payroll-Related Expenses
L.003
Jul 31, 2012

Jan 4, 2001

USAS Comptroller Object Codes That Require Pre-Payment Audit and/or Descriptive/Legal Text for Purchase Documents
I.008
Jul 10, 2012

May 4, 2012

Fiscal Management Agency Contacts Update Process
C.021
May 29, 2012

Mar 24, 2008

USAS Accounting and Payment Control
B.005
Jan 30, 2012

Aug 4, 2008

USPS Quick Reference Guides
R.021
Nov 1, 2011

Sep 1, 2001

Building Componentization Guidelines - Higher Ed
G.001
May 13, 2011

Apr 27, 2010

Daily Generation of SPA Ad Hoc Reports (login required)
N.009
Feb 22, 2011

Mar 15, 2000

USPS Archive Policy and Process
R.013
Apr 3, 2009

Feb 11, 2009

Expenditure Approvals and Certification
B.007
Oct 23, 2007

Oct 23, 2007

Statewide Terminations Reported to Employees Retirement System
F.034
Jul 10, 2006

Jun 8, 1999

HRIS Compliance Reports
F.003
Jul 18, 2005

Jul 18, 2005

Depreciating Professional, Academic, and Research Library Books and Materials
N.006
Dec 5, 1997

Dec 5, 1997

USAS Reports Guide
Q.013
Dec 1, 1995

Feb 3, 1992

USAS User's Manual
Q.008
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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