Salary Benefit Appropriation Allocations (APS 019)

Overview

Applicable to

State agencies and institutions of higher education.

Policy

State agencies and institutions of higher education must submit budget documents with completed batch headers to their appropriation control officer (ACO) at the Texas Comptroller of Public Accounts (Comptroller’s office) by Sept. 15 of each year to receive budget to pay for employees’ benefit payments for the new appropriation year. Agencies must move cash into the benefit appropriations if they are established with collected budgets.

Note: The Benefit Voucher Data Worksheet must be used for submissions. The worksheet is a single-sheet Microsoft Excel workbook that allows for data entry into all applicable USAS fields. See the Benefit Voucher Data Worksheet — Features and Instructions section of this Accounting Policy Statement (APS) for more information.

By Oct. 30 of each year, agencies must submit budget documents with completed batch headers to their ACO to return any excess budget from the previous appropriation year.

When an agency or institution requests additional benefit appropriations during the year, the ACO will request information supporting the need for the increased benefits.

Legend

This icon indicates information applicable to the Centralized Accounting and Payroll/Personnel System (CAPPS).