Salary Benefit Appropriation Allocations (APS 019)

Instructions for Transferring Group Insurance Appropriations – State Agencies Only

Establish PCAs

Agencies must establish program cost accounts (PCAs) in USAS using the Program Cost Account Profile (26) screen. The PCAs must infer program code 3991, and may infer the agency fund and group insurance receiving account appropriation number (99327).

Transfer Transaction

Committed Budget

Create a committed budget transfer in USAS with a budget revision document type A, batch type 1 using the coding blocks in the tables below.

Transfer out of group insurance appropriation:

Agency Number	T-Code/Title	Appropriation Number	COBJ	Appropriated Fund/Agency Fund/PCA
327	012/Appn Transfer Out – Exp	13056 – Group Insurance	7000	0001/0001/13056

Transfer into agency benefit account:

Agency Number	T-Code/Title	Appropriation Number	COBJ	Appropriated Fund/Agency Fund/PCA
XXX	018/Appn Transfer In – Exp	99327 – Group Insurance	7000	0001/0001/ Determined by Agency

Note: The agency general ledger account (AGL) number is required for these transactions.

Collected Budget

To establish a group insurance appropriation with a collected budget, use T-codes 015 and 021 in addition to T-codes 012 and 018. Cash must also be transferred or deposited directly to provide funding.

Create a collected budget transfer in USAS with a budget revision document type A, batch type 1 using the coding blocks in the table below.

Transfer out of group insurance appropriation:

Agency Number	T-Code/Title	Appropriation Number	COBJ	Appropriated Fund/Agency Fund/PCA
327	015/Appn Transfer Out – Rev	13056 – Group Insurance	3000	0999/0999/13056
327	012/Appn Transfer Out – Exp	13056 – Group Insurance	7000	0999/0999/13056

Transfer into agency benefit appropriation:

Agency Number	T-Code/Title	Appropriation Number	COBJ	Appropriated Fund/Agency Fund/PCA
XXX	018/Appn Transfer In – Exp	99327 – Group Insurance	7000	Determined by Agency*
XXX	021/Appn Transfer In – Rev	99327 – Group Insurance	3000	Determined by Agency*

* GR dedicated or other special funds that pay salaries.

Note: The agency general ledger account (AGL) number is required for these transactions.

To fund a collected budget:

• Move cash from the direct appropriation(s) if available.
  – or –
• Deposit cash directly into the state retirement appropriation.

Revenue Transfer for Collected Budgets

Enter the revenue transfer in USAS with a document type J, batch type 2, 5 or 8 using the coding blocks in the table below.

T-Code/Title	Appropriation Number	COBJ	Appropriated Fund/Agency Fund/PCA
406/Rev Transfer – Out	Appn Where Cash Is Deposited	3970 or Specific Revenue Object	Determined by Agency
405/Rev Transfer – In	99327 – Group Insurance	3970 or Specific Revenue Object	Determined by Agency

Cash Operating Transfer for Collected Budgets

Enter the cash operating transfer in USAS with a document type J, batch type 2, 5 or 8 using the coding blocks in the table below.

T-Code/Title	Appropriation Number	COBJ	Appropriated Fund/Agency Fund/PCA
404/Cash Transfer – Out	Appn Where Cash Is Deposited	*7968/**7972	Determined by Agency
403/Cash Transfer – In	99327 – Group Insurance	*3968/**3972	Determined by Agency

* To transfer cash between appropriations within the same fund/account.

** To transfer cash between appropriations across different funds/accounts.

Note: The agency general ledger account (AGL) number is required for these transactions.

Deposit of Cash for Collected Budgets

Enter the deposit voucher in USAS with a document type D, batch type 2 using the coding block in the table below.

T-Code/Title	Appropriation Number	COBJ	Appropriated Fund/Agency Fund/PCA
195/Record Deposit of Revenue in Treasury	99327 – Group Insurance	Determined by Agency	Determined by Agency