Salary Benefit Appropriation Allocations (APS 019)

Instructions for Transferring Benefit Replacement Pay (BRP) Appropriations – State Agencies Only

Establish PCAs

Agencies must establish program cost accounts (PCAs) in USAS using the Program Cost Account Profile (26) screen. The PCAs must infer program code 3991, and may infer the agency fund and BRP receiving appropriation number (23102).

Transfer Transaction

Committed Budget

Create a committed budget transfer in USAS with a budget revision document type A, batch type 1 using the coding blocks in the tables below.

Transfer out of BRP appropriation:

Agency Number	T-Code/Title	Appropriation Number	COBJ	Appropriated Fund/Agency Fund/PCA
902	012/Appn Transfer Out – Exp	13066 – BRP	7000	0001/0001/13066

Transfer into agency benefit appropriation:

Agency Number	T-Code/Title	Appropriation Number	COBJ	Appropriated Fund/Agency Fund/PCA
XXX	018/Appn Transfer In – Exp	23102 – BRP	7000	0001/Determined by Agency/ Determined by Agency

Note: The agency general ledger account (AGL) number is required for these transactions.

Collected Budget

To establish a BRP appropriation with a collected budget, use T-codes 015 and 021, in addition to T-codes 012 and 018. Cash must be transferred or deposited directly to provide funding.

Create a collected budget transfer in USAS with a budget revision document type A, batch type 1 using the coding blocks in the table below.

Transfer out of BRP appropriation:

Agency Number	T-Code/Title	Appropriation Number	COBJ	Appropriated Fund/Agency Fund/PCA
902	012/Appn Transfer Out – Exp	13066 – BRP	7000	0999/0999/13066
902	015/Appn Transfer Out – Rev	13066 – BRP	3000	0999/0999/13066

Transfer into agency benefit appropriation:

Agency Number	T-Code/Title	Appropriation Number	COBJ	Appropriated Fund/Agency Fund/PCA
XXX	018/Appn Transfer In – Exp	23102 – BRP	7000	Determined by Agency*
XXX	021/Appn Transfer In – Rev	23102 – BRP	3000	Determined by Agency*

* GR dedicated or other special funds that pay salaries.

Note: The agency general ledger account (AGL) number is required for these transactions.

Allocation to Direct Strategies

Allocate BRP appropriations from the agency receiving appropriation to the direct strategy using the coding blocks in the tables below.

For a Committed Budget

Transfer out of agency receiving account:

Agency Number	T-Code/Title	Appropriation Number	COBJ	Appropriated Fund/Agency Fund/PCA
XXX	012/Appn Transfer Out – Exp	23102 – BRP	7000	Determined by Agency

Transfer into agency’s direct strategy:

Agency Number	T-Code/Title	Appropriation Number	COBJ	Appropriated Fund/Agency Fund/PCA
XXX	018/Appn Transfer In – Exp	Appropriate Agency Direct Strategies	7000	Determined by Agency

For a Collected Budget

Transfer out of agency receiving appropriation:

Agency Number	T-Code/Title	Appropriation Number	COBJ	Appropriated Fund/Agency Fund/PCA
XXX	015/Appn Transfer Out – Rev	23102 – BRP	3000	Determined by Agency
XXX	012/Appn Transfer Out – Exp	23102 – BRP	7000	Determined by Agency

Transfer into agency’s direct strategies:

Agency Number	T-Code/Title	Appropriation Number	COBJ	Appropriated Fund/Agency Fund/PCA
XXX	018/Appn Transfer In – Exp	Direct Strategies	7000	Determined by Agency
XXX	021/Appn Transfer In – Rev	Direct Strategies	3000	Determined by Agency

To fund a collected budget, deposit cash into the direct strategy.