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USAS and CAPPS Financials Confidentiality Indicator

Issued: July 28, 1999
Updated: Feb. 7, 2020 – View Changes

FPP E.045


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Ralph Pleasant at (512) 463-4874 or


For CAPPS questions, please contact your agency’s CAPPS support staff.

Authorized agency support staff may contact the CAPPS Help Desk at
(512) 463-2277 for additional assistance.


Applicable to

State agencies and institutions of higher education entering data in USAS and CAPPS Financials


The ability of the Texas Comptroller of Public Accounts to accurately distinguish confidential and non-confidential payments is critical in making payment information promptly available to the public. State agencies and institutions of higher education (agencies) must ensure that the confidentiality indicator in the Uniform Statewide Accounting System (USAS) or the Financials application of the Centralized Accounting and Payroll/Personnel System (CAPPS Financials) is properly marked on confidential transactions to protect payee confidentiality.

Per Texas Government Code, Section 403.024d, the liability for the release of confidential information due to an incorrect confidentiality indicator lies with the agency submitting the confidential transaction.

The Comptroller’s office uses the value agencies enter in the confidentiality indicator field to shield confidential transactions from disclosure in requests under the Public Information Act (Texas Government Code, Chapter 552) and on the Texas Transparency website. The value is also used in the Texas Identification Number System (TINS) and Treasury Operations’ Web Warrant Inquiry and Cancellation System (WWIC).

Note: USAS is the accounting system of record for the state of Texas. Data entered in CAPPS Financials is loaded to USAS via batch interface.

Changes to This Document
Date Updates
02/07/2020 Minor revisions for clarity
02/08/2019 Minor revisions for clarity
12/28/2018 Added new “Confidentiality fields on CAPPS procurement documents” subsection to “Marking Transactions as Confidential” section.
02/16/2018 Minor revisions for clarity
02/19/2016 Minor revisions for clarity; added CAPPS contact info
08/10/2015 Updated FPP to include CAPPS Financials confidentiality indicator info