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Glenn Hegar  ·  Texas Comptroller of Public Accounts

USAS and CAPPS Financials Confidentiality Indicator

FPP E.045

Marking Transactions as Confidential

In USAS

Confidentiality fields

Agencies are required to appropriately mark transactions in USAS as confidential using any of the following fields:

Note: The Comptroller’s office considers vendor/payee numbers to be sensitive and does not include this element in reports accessible to the general public. Do not mark a transaction with a Y or S based solely on this element.

Valid field values

USAS Field Value Description
Blank
(Default)
Transaction contains no confidential information.
Y

Yes. The transaction is confidential and exempted from disclosure under the Public Information Act (Texas Government Code, Chapter 552).

S

Some. The transaction is not exempted from disclosure under the Public Information Act, but it contains some confidential information. For example, a transaction would be marked S if the payee’s address and telephone number are confidential, but the name and transaction amount are not.

NNo. Transaction contains no confidential information.

In CAPPS Financials

Confidentiality fields

Agencies are required to appropriately mark transactions in CAPPS Financials as confidential by using the Confidentiality Indicator* in the USAS Data sub-tab, found under the Invoice Information tab on the Accounts Payable / Regular Entry page.

CAPPS Financials — Confidentiality Indicator under the USAS Data sub-tab

CAPPS confidential indicator under the USA Data sub-tab

*Note: When data from CAPPS Financials is uploaded to USAS, the values entered in the Confidentiality Indicator field are converted to the valid values for USAS (Y, S or N).

Note: The Comptroller’s office considers vendor/payee numbers to be sensitive and does not include this element in reports accessible to the general public. Do not mark a transaction with a Y or S based solely on this element.

Valid field values

CAPPS Financials Field Value Description
Not Confidential (Default)

Transaction contains no confidential information.

Note: Field value converts to N when uploaded to USAS.

Confidential

The transaction is confidential and exempted from disclosure under the Public Information Act (Texas Government Code, Chapter 552).

Note: Field value converts to Y when uploaded to USAS.

Some Confidential Info

The transaction is not exempted from disclosure under the Public Information Act, but it contains some confidential information. For example, a transaction would be marked Some Confidential Info if the payee’s address and telephone number are confidential, but the name and transaction amount are not.

Note: Field value converts to S when uploaded to USAS.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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