Statewide Payroll/Personnel Reports Guide

Overview

Applicable to

State agencies and institutions of higher education.

Background

Human resource information on all state employees is submitted or reported to the Texas Comptroller of Public Accounts through one of the three payroll and personnel systems:

• Human Resource Information System (HRIS)
• Standardized Payroll/Personnel Reporting System (SPRS)
• Centralized Accounting and Payroll/Personnel System (CAPPS) 

The Comptroller’s office uses data from these systems to generate reports that compile statistical and financial information about state agencies and institutions of higher education.

These reports are provided to the agencies and institutions, various legislative and oversight agencies, the media and the general public.

Agency Responsibility

Each agency and institution is responsible for entering or submitting accurate data to HRIS, CAPPS or SPRS to assure the integrity of the information contained in these reports.

Standardized Reporting

Standardized reporting eliminates the need for agencies to generate their own reports to fulfill state and federal reporting requirements and allows monitoring agencies to receive a customized and uniform report.

Standardized reporting also provides a single, consistent source of information about the state’s workforce.

Reports for Monitoring Transactions

The Comptroller’s office also produces reports that can be used to monitor certain personnel transactions, including:

• Discrepancies between reason codes for employees transferring from one agency to another.
• Time restrictions on certain personnel actions such as temporary assignments.
  – and –
• Eligibility for certain benefits for return-to-work retirees, such as longevity and benefit replacement pay (BRP).

Legend

This icon indicates information applicable to the Centralized Accounting and Payroll/Personnel System (CAPPS).