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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Statewide Payroll/Personnel Reports Guide
Attorney General New Hire Report

Overview

The Attorney General New Hire Report provides general information about all employees newly hired during the previous 60 days by all state agencies and institutions of higher education. The report fulfills the federal requirement for employer reporting of new hires to the Child Support Division of the Office of the Attorney General (OAG).

Report Frequency

The report is produced every other Friday and is downloaded to the OAG and the agency or institution the following Monday. Employees are reported one time. The report captures information for employees who have been entered into the payroll systems since the last report date and who have employment dates going back not more than 60 days from the current report.

Who Receives the Report

The OAG receives this report directly from the Comptroller’s office every two weeks. Each agency and institution also receives a copy of its own report data. Agencies and institutions do not have to resubmit this report to the OAG.

What You Should Do With the Report

This report is provided for informational purposes. Review each employee on the report and verify that all personnel information is correct.

Report Description

This information is reported to the OAG:

Subject Details
Agency or institution
  • Number
  • Name
  • Address
  • Federal employer identification number
Employees hired within 60 days of the report date
  • Social Security number
  • Name
  • Home address
  • Date of birth
  • Hire date

Where the Information Comes From

The information used to produce the Attorney General New Hire Report comes from new hire records that agencies or institutions enter or submit to the Human Resource Information System (HRIS), the Standardized Payroll/Personnel Reporting System (SPRS) or the Uniform Statewide Payroll/Personnel System (USPS).

Sample Report

  REPORT: F48BAGCS-1                                        STATE OF TEXAS                                          DATE: 09/28/2007
                                                      STATEWIDE REPORTING GROUP                                     TIME: 21:37:03  
                                                    ATTORNEY GENERAL NEW HIRE REPORT                                PAGE:      1    
     AGENCY:   xxx       YOUR AGENCY/INSTITUTION NAME HERE                                                                          
                         AGENCY ADDIRESS HERE                               CITY                       TX ZIP                       
 SSN         FIRST NAME       I LAST NAME                      ADDRESS LINE 1 / DOB & HIRE DATE         CITY / STATE & ZIP CODE     
 -----------------------------------------------------------------------------------------------------------------------------------
 xxx-xx-xxxx JANE             A DOE                            123 4TH STREET                           ANYTOWN USA                 
                                                               12/10/1985  09/01/2007                   ST      ZIPCD               
 xxx-xx-xxxx JOHN             A SMITH                          125 4th STREET                           ANYTOWN USA                 
                                                               04/04/1971  09/01/2007                   ST      ZIPCD               
 xxx-xx-xxxx JANE             B DOE                            123 4TH STREET                           ANYTOWN USA                 
                                                               12/10/1985  09/01/2007                   ST      ZIPCD               
 xxx-xx-xxxx JOHN             B SMITH                          125 4th STREET                           ANYTOWN USA                 
                                                               04/04/1971  09/01/2007                   ST      ZIPCD               
 xxx-xx-xxxx JANE             C DOE                            123 4TH STREET                           ANYTOWN USA                 
                                                               12/10/1985  09/01/2007                   ST      ZIPCD               
 xxx-xx-xxxx JOHN             C SMITH                          125 4th STREET                           ANYTOWN USA                 
                                                               04/04/1971  09/01/2007                   ST      ZIPCD               
 xxx-xx-xxxx JANE             D DOE                            123 4TH STREET                           ANYTOWN USA                 
                                                               12/10/1985  09/01/2007                   ST      ZIPCD               
 xxx-xx-xxxx JOHN             D SMITH                          125 4th STREET                           ANYTOWN USA                 
                                                               04/04/1971  09/01/2007                   ST      ZIPCD               

 

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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