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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Statewide Payroll/Personnel Reports Guide
Temporary Assignments Approaching/Over 6 Months Within a 12-Month Period

Overview

The purpose of this report is to help state agencies monitor the length of time an employee is in a temporary assignment. Employees at institutions of higher education are not included in this report. State agency employees can only be in a temporary assignment for six months within a 12-month period. Employees must return to their regular assignments after six months, per Texas Government Code, Section 659.260.

The Temporary Assignments Approaching/Over 6 Months Within a 12-Month Period Report lists two types of employees:

  • Classified employees in a temporary assignment that is due to expire within 45 days or that has already expired and
  • Active classified employees who have had a temporary assignment within the last 12 months from the report period.

Report Frequency

The report is generated on the first Friday of every month and made available to agencies the following Monday.

Who Receives the Report

Each agency receives a copy of its own report data.

What You Should Do With the Report

Review each employee’s status. Avoid giving a temporary assignment to an employee who has already spent six of the previous 12 months in a temporary assignment. Also use this report to identify employees who are approaching or exceeding six months of temporary assignment. Such employees should be moved back to their regular duties.

Report Description

For each employee, the report lists:

  • Social Security number
  • Name
  • 041 Effective Date – Move to temporary assignment
  • 042 Effective Date/Termination Date – Return from temporary assignment to former classification and salary rate
  • Class code

Where the Information Comes From

The information to produce the report comes from personnel records agencies enter or submit to the Standardized Payroll/Personnel Reporting System (SPRS) or the Uniform Statewide Payroll/Personnel System (USPS).

Sample Report

REPORT: F48BTAND-01                                       STATE OF TEXAS                                        DATE: MM/DD/YYYY
                                                     STATEWIDE REPORTING GROUP                                  TIME: 01:50:56  
                             TEMPORARY ASSIGNMENTS APPROACHING/OVER 6 MONTHS WITHIN A 12-MONTH PERIOD           PAGE:      1    
                                                     FOR PERIOD ENDING MM/DD/YYYY                                               
   AGENCY: 529  HEALTH AND HUMAN SERVICES COMMISSION                                                                            
                          EMPLOYEE                                        041 EFF DATE   042 EFF DATE/   CLASS                  
        SSN                 NAME                                                             TERM DATE   CODE                   
    -----------   -----------------------------------------------------   ------------   ------------   --------                
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY    MM/DD/YYYY     0055                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY    MM/DD/YYYY     5706                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY    MM/DD/YYYY     0055                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY    MM/DD/YYYY     0057                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY    MM/DD/YYYY     0055                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY    MM/DD/YYYY     0055                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY                   1574                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY    MM/DD/YYYY     0055                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY    MM/DD/YYYY     0055                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY    MM/DD/YYYY     0055                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY    MM/DD/YYYY     1604                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY                   0055                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY    MM/DD/YYYY     0055                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY    MM/DD/YYYY     0055                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY    MM/DD/YYYY     0055                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY    MM/DD/YYYY     0055                   
    999-99-9995   FIRST LAST NAME                                          MM//DD/YYYY    MM/DD/YYYY     0055                 
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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