Statewide Payroll/Personnel Reports Guide –
Temporary Assignments Approaching/Over 6 Months Within a 12-Month Period
Overview
The purpose of this report is to help state agencies monitor the length of time an employee is in a temporary assignment. Employees at institutions of higher education are not included in this report. State agency employees can only be in a temporary assignment for six months within a 12-month period. Employees must return to their regular assignments after six months, per Texas Government Code, Section 659.260.
The Temporary Assignments Approaching/Over 6 Months Within a 12-Month Period Report lists two types of employees:
- Classified employees in a temporary assignment that is due to expire within 45 days or that has already expired and
- Active classified employees who have had a temporary assignment within the last 12 months from the report period.
Report Frequency
The report is generated on the first Friday of every month and made available to agencies the following Monday.
Who Receives the Report
Each agency receives a copy of its own report data.
What You Should Do With the Report
Review each employee’s status. Avoid giving a temporary assignment to an employee who has already spent six of the previous 12 months in a temporary assignment. Also use this report to identify employees who are approaching or exceeding six months of temporary assignment. Such employees should be moved back to their regular duties.
Report Description
For each employee, the report lists:
- Social Security number
- Name
- 041 Effective Date – Move to temporary assignment
- 042 Effective Date/Termination Date – Return from temporary assignment to former classification and salary rate
- Class code
Where the Information Comes From
The information to produce the report comes from personnel records agencies enter or submit to the Standardized Payroll/Personnel Reporting System (SPRS).
Sample Report
REPORT: F48BTAND-01 STATE OF TEXAS DATE: MM/DD/YYYY STATEWIDE REPORTING GROUP TIME: 01:50:56 TEMPORARY ASSIGNMENTS APPROACHING/OVER 6 MONTHS WITHIN A 12-MONTH PERIOD PAGE: 1 FOR PERIOD ENDING MM/DD/YYYY AGENCY: 529 HEALTH AND HUMAN SERVICES COMMISSION EMPLOYEE 041 EFF DATE 042 EFF DATE/ CLASS SSN NAME TERM DATE CODE ----------- ----------------------------------------------------- ------------ ------------ -------- 999-99-9995 FIRST LAST NAME MM//DD/YYYY MM/DD/YYYY 0055 999-99-9995 FIRST LAST NAME MM//DD/YYYY MM/DD/YYYY 5706 999-99-9995 FIRST LAST NAME MM//DD/YYYY MM/DD/YYYY 0055 999-99-9995 FIRST LAST NAME MM//DD/YYYY MM/DD/YYYY 0057 999-99-9995 FIRST LAST NAME MM//DD/YYYY MM/DD/YYYY 0055 999-99-9995 FIRST LAST NAME MM//DD/YYYY MM/DD/YYYY 0055 999-99-9995 FIRST LAST NAME MM//DD/YYYY 1574 999-99-9995 FIRST LAST NAME MM//DD/YYYY MM/DD/YYYY 0055 999-99-9995 FIRST LAST NAME MM//DD/YYYY MM/DD/YYYY 0055 999-99-9995 FIRST LAST NAME MM//DD/YYYY MM/DD/YYYY 0055 999-99-9995 FIRST LAST NAME MM//DD/YYYY MM/DD/YYYY 1604 999-99-9995 FIRST LAST NAME MM//DD/YYYY 0055 999-99-9995 FIRST LAST NAME MM//DD/YYYY MM/DD/YYYY 0055 999-99-9995 FIRST LAST NAME MM//DD/YYYY MM/DD/YYYY 0055 999-99-9995 FIRST LAST NAME MM//DD/YYYY MM/DD/YYYY 0055 999-99-9995 FIRST LAST NAME MM//DD/YYYY MM/DD/YYYY 0055 999-99-9995 FIRST LAST NAME MM//DD/YYYY MM/DD/YYYY 0055